Lightspeed

Classroom Orchestrator NEXT for Admins

Running Classroom Orchestrator - Admins

This page gives an overview for Classroom Orchestrator teachers and administrators on the following topics:

  • Logging in
  • The Dashboard
  • Logging out

Logging In

Follow the steps below to log in to your Launch account.

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Your school organization has likely made logging in easier by integrating with your email platform or your school network directory–so you won’t have to memorize yet another set of login credentials to access this site.

To sign in with your Google or Office 365 credentials, click the appropriate link and use the Google or Office 365 email address associated with your school login.

loginwithgoogle

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To sign in with your school network or Lightspeed credentials, click Lightspeed Systems

  • 1. Type the first few letters of your district name to start searching, then click to select your school from the search results.
  • 2. Enter your school username and password, then click Sign In.

Login

You are now logged into Launch!

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Classroom Orchestrator Dashboard

When you log into Classroom Orchestrator the dashboard will be displayed, which will vary depending if you are a teacher, group admin, or organization admin.

On the dashboard you can

  • Use the left navigation bar to return to your home page, go to the to the Schools page (school and district admins only), go to the My Classes page, or log out.

Schools Page (School and District Admins Only)

The Schools page displays all of your schools. Clicking on each individual school will display the classes within it.

Schools within the district

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Classes within an individual school

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Logging Out

Click the sign-out icon in the lower left-hand corner to log out.

 

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Prerequisites, Installation, and Upgrades

Prerequisites, Installation, and Upgrades

Classroom Orchestrator is one of the features of Lightspeed Management Agent (LMA Agent). When you install the LMA Agent you can run Classroom Orchestrator, Mobile Manager, or both. In addition, Classroom Orchestrator is automatically upgraded when you upgrade LMA Agent. There are no additional installation or upgrade steps needed for Classroom Orchestrator. Please note that for Classroom Orchestrator the LMA Agent only needs to be installed on student devices, not staff devices.

Note:

Please see LMA Agent – Prerequisites, Installation, and Upgrades for more information about how to install and update the LMA Agent.

Classroom Orchestrator Status on Client PCs

When Classroom Orchestrator is active the following will be displayed in the client PC’s systems tray.

Active Classroom Orchestrator in Systems Tray

When Classroom Orchestrator is inactive the following will be displayed in the Client PC’s systems.

Inactive Classroom Orchestrator in Systems Tray

Adding and Editing Classes

Administrators can add, populate, and edit groups (also referred to as “classes”) in Classroom Orchestrator through Admin Tools in the Launch Dashboard.

To add a Class:

1. Log into Launch and navigate to Admin Tools

2. Select Groups 

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Within the Groups menu, click on green plus sign in the bottom-right corner to add a new Group/Class.

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Fill out the fields. Click the green checkmark to create the class.

  • Give the group a title (usually the class name)
  • Select the group Owner (usually the teacher who will teach the class)
  • Select the School within which the class is located.
  • Enter a SIS ID for the class, if one exists.

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Once the class is created, you can perform the following functions:

  • a. Click the edit icon to edit the class name.
  • b. Click the Actions button and choose Delete to delete the class
  • c. Click the edit icon to edit class details
  • d. Click the plus sign to add Subgroups to the class
  • e. Click the plus sign to add Members (students) to the class.

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To edit a Class:

1. Log into Launch and navigate to Admin Tools

2. Select Groups 

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Within the Groups menu, click on the class you want to edit. You can search for any class in the search box.

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Clicking on a class will open up the edit menu to the right. You have several options on this menu:

  • a. Click the edit icon to edit the class name.
  • b. Click the Actions button and choose Delete to delete the class
  • c. Click the edit icon to edit class details
  • d. Click the plus sign to add Subgroups to the class
  • e. Click the plus sign to add Members (students) to the class.
  • f. You can turn a Member into an Admin by clicking the dropdown arrow next to a user and selecting Grant Admin Role
  • g. You can delete a Member by clicking the dropdown arrow next to a user and selecting Remove from Group

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Bulk action

Selecting two or more classes from the menu allows you to perform bulk actions. Click Add Users to add users in bulk to all selected classes. Click Delete to delete the selected classes.

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Selecting Add Users opens up a new box. Search for users in the search field. Check the box to the left of their names to add them. Click Save when you are done.

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Viewing and Editing Schedules

If devices go home with staff or students, you may determine that there are times when teachers should NOT be allowed to monitor devices. School administrators can view and create the schedules for their schools while district administrators can view and create schedules for their district and schools.

Note: A school schedule will override a district schedule.

1. Navigate to the Schools to set a schedule for all schools in the district. Navigate to an individual school to set a schedule for that specific school.

2. Click on the Options button (38) on the top right of the screen and select Daily Schedule.

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3. The following page will open. Here you can adjust your schedule.

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4. You can activate or deactivate the schedule for each day of the week by checking or unchecking the Active box to the right of the row. Monitoring is only available on days when the Active box is checked.

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5. You can set your start and end times by clicking the clock icon and selecting a time to the right of the times in each row.

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6. Once you have set your schedule, click Save to apply your changes.

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Viewing and Editing the Configuration

Classroom Orchestrator was designed to have a low impact on your school network, but you can twist a few dials to balance your bandwidth use and desired monitoring quality: capture intervals, cache seconds, thumbnail size, and so on, depending on device OS–as indicated by the icons for each setting you control.

School administrators can view and edit the configuration of their schools and classes while district administrators can view and edit their district, school, and class configurations.

Note: A school configuration will override a district configuration.

1. Navigate to the Schools level to set the configuration for the entire district. Navigate to an individual School to set the configuration for that school. Navigate to an individual Class to set the configuration for that class.

2. Click on the Options button (38) on the top right and click on Settings. 

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3. The following page will appear. Here, you can configure various settings for your organization.

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4. You can set the following configuration for your District and your Schools. OS-specific settings are denoted with the appropriate icon on your screen and in parenthesis below.

Capture Interval – Bandwidth savings begin here. Adjust the number of seconds between each screenshot capture.

Cache Seconds (Windows) – Caching on the device allows a teacher to capture and review a short history of student activity before they started recording, which is useful if they want to: 1) see what a student’s been up to the last 5 minutes (if left at default of 300 seconds) or 2) capture something they saw while walking around the room. Indicate the ideal amount of rolling cache time LMA saves on the device.

Max Thumbnail Size (Windows) – Adjust the maximum pixel width of thumbnails displayed within the CO interface.

Thumbnail Quality (Windows) –  Indicate thumbnail image quality in pixels per inch. The higher, the sharper the image.

Full Max Size (Windows) – Adjust the maximum pixel width of the full screen image when zoomed.

Full Quality (Windows) – Indicate the zoomed, full-screen image quality in pixels per inch.

Filter Detection (Windows) (on or off) – Indicate whether you would like to detect whether or not the device is being filtered by Lightspeed Systems.

Capture Mode (Chrome) (desktop/window) – Indicate whether to capture the students’ entire desktop or just the currently active window.

Remember to click Save to save your configuration.

5. For an individual class, admins will see these options:

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6. Here, you can set the following configuration:

Orchestration Enabled – Check this box to enable (default) or disable orchestration for this specific class.

Invite Code – Click here to generate invite codes for students to use in order to access orchestration through their devices. Both Admins and Teachers can generate invite codes. Clicking Invite Code will provide you with a URL and class code for students to use.

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Remember to click Save to save your configuration.

Hiding URL History

District Admins can hide the URL History feature from teachers.

1. Log into Classroom Orchestrator as an Admin.

2. Click the Organization Settings menu and select Settings. 

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3. Within the Settings menu, scroll down to Teacher Permissions and enable or disable URL History by toggling the button. Click Save. 

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Note: URL History can only be disabled and enabled at the organization level. 

 

Active Directory Export Tool

The Active Directory Export Tool (ADExport), is designed to help populate the directory used by Classroom Orchestrator. ADExport will export entries from your Active Directory environment and write them to a CSV (comma-separated values) file. This file can then be imported into Classroom Orchestrator using the Import Users tool provided on the Lightspeed Dashboard (http://launch.lightspeedsystems.com).

Download link:

The tool is distributed as an archive file (zip file) and does not require installation. Simply unzip all the archive’s contents into a directory on a 64-bit Windows 7, 8.x, 10, or Server 2008 computer that is a member of your domain of interest, and run ADExport.exe.

System Requirements

  • Windows 7, 8.x, or Windows 10, 64 bit version required. 32-bit versions of these operating systems, and earlier versions of Windows, including Windows XP, are not supported.

Note: ADExport.exe will run on Server 2008, but a bug in that O/S prevents the “OU to Display” tool tips from displaying properly.

  • .Net Framework 4.0 or greater
  • The computer running the tool must be joined to an Active Directory domain.

Operation

To run the ADExport.exe tool, follow these steps.

  • 1. Launch ADExport.exe. When first run, it reads all OU’s from the current active directory.

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  • 2. Next, in the OU to Display dropdown list, select “All OUs” or a specific OU from which to display users, groups, or both. Select “All OUs” if you do not want the directory query restricted to a single OU.
  • 3. If  you selected “All OU’s” in the previous step, you can enter a single OU name in the DN Text to Include field to restrict the entries to display. Note that the OU name you enter must exist in an entry’s DN as ‘OU=xxxx’ (where xxxx is the search text), otherwise the query will return no results.
  • 4. Next, in the User Type dropdown list, select the type of entries to include: Users (only), Groups (only), or both.

Note: When you select groups for export, only users who are members of the group will be exported. The group entry itself is never exported.

  • 5. When you’ve made your selection, click the Load button to retrieve entries from the directory that match your selections in the previous steps.
  • 6. All entries that match the search criteria will be displayed in the grid view. Select (check) the checkbox next to each entry to include the entry in the CSV export.

Tip: Hold down the [Ctrl] key while clicking the mouse to highlight multiple entries. Hold down the [Shift] key while dragging the mouse to highlight a range of entries. Click Check All or Uncheck All to toggle all highlighted entries. If no entries are highlighted, these buttons will select or unselect the entire list.

Note: If you are displaying both users and groups at the same time, any group entry will appear on a green row. Double-click a row to open a View Details dialog box with more information about the entry. Click Close to dismiss the dialog box and return to the Export Tool window.

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  • 7. In the Export File Settings box, configure the following items:
    • In the Filename field, type the filename to export. Click Browse to select the location for the export file.
    • In the User Type dropdown list, select Student, Staff, or None. This selection will be added to the CSV file as Student = 1, Staff = 2, none = blank.
    • In the Default Password field, type the password to add to the CSV file. All exported user records will use the password you enter here.
  • 8. When you have completed selecting users and groups to export, click Begin Export to create the CSV file. Depending on the number of users you selected, it may take several minutes to finish generating the file.

Logging

Each time ADExport.exe runs, it creates two logfiles in the same directory where ADExport.exe resides.

  • ADExporterLog.html – This is a formatted file that you can open and view in a web browser.
  • ADExporterLog.txt – This is a plain text file you can open and view in a text editor such as Notepad.

Note: To specify a different path for the logfile, open the configuration file ADExport.exe.config in a plain text editor such as Notepad. The configuration file is located in the same directory where ADExport.exe resides.

Configuration

A config file, ADExport.exe.config, gives you some control over how the tool operates. This file is read one time during each run of the tool. Comments at the top of the file describe each config entry, what it controls, and legal values for the entry.

Export File

The export file is a typical .csv (comma-separated values) file. Comment lines beginning with a pound sign (#) are ignored by the Lightspeed Dashboard user import tool. A series of comments is always written to the top of the file that gives a brief description of the record format. The format of each record is:

username,first_name,last_name,email,user_type,password

 

  • Username, first_name, and last_name are all required fields.
  • Email, user_type, and password are optional.

The tool’s config file (ADExport.exe.config) controls whether invalid records (records missing at least one of the required fields) are written to the file or skipped.

You are free to edit the export file prior to submitting it for import, but make sure you adhere to the above format. The optional fields still need their comma separator, but no data need be written for them.

 

Management for Chrome

Client Authentication

1. Instruct users to sign into Google Chrome browser by entering chrome://settings and then clicking Sign in to Chrome or clicking the Chrome menu icon in the upper right-hand of the screen (co-chrome-menu-icon), clicking Settings, and then clicking Sign in to Chrome.
Sign In to Chrome

Note:

When users sign into Chrome they must use the email address that is assigned to their Launch user account.

2. Verify that the user is signed into Chrome.
Confirm User Is Signed Into Chrome

Note for Gmail Users:

If you use a @gmail.com address, Chrome will strip out any periods when authenticating. For example, firstname.lastname@gmail.com becomes firstnamelastname@gmail.com. If Launch is configured to use firstname.lastname, then the authentication won’t work. If you are going to use @gmail.com addresses, you need to strip any periods from the address in Launch.

Please note that is only true for the @gmail.com domain; it does affect other domains. Click here to read more about this issue on Google Gmail’s support site.

Installation

1. In the Chrome browser navigate to https://chrome.google.com/webstore/detail/lightspeed-orchestrator/nhjickhghbcblfhcnjbjgbplibnkpmle?hl=en.

2. Click Add to Chrome in the upper right-hand corner.

Store-Management for Chrome

Store-Add Management

3. Confirm that the extension has been installed by entering chrome://extensions or clicking the Chrome Menu icon in the upper right-hand of the screen and then clicking Extensions. The following shows a successfully-installed Classroom Orchestrator extension.

Extension-Management for Chrome

Screen Sharing

Screen capture options at the school and district level allow capturing each client’s

  • active window only
  • full screen

Capturing the client’s active window does not require their permission. The default full-screen capture, though, does require permission from the student. In this instance, when a group becomes active, the client will receive a prompt to share their screen. School and district admins can modify screen capture configuration for Chromebooks at the school or district level.

Clients will see a notification stating that screen sharing is active. If a student stops sharing his or her screen the screen sharing notification will pop back up.

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Chromebook

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Mac and Windows Chrome Browsers

Managing Google Domains

District Admins can manage Google Domains through Classroom Orchestrator.

1. Navigate to Classroom Orchestrator and click the Options dropdown icon to open up the options menu. Click Settings.

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2. Your Managed Domains will appear on top of your Classroom Orchestrator settings.

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3. Click the green plus sign to the right of Managed Domains to add a new domain.

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4. Input your domain into the field and click Save.

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5. You can delete a Managed Domain by clicking the “x” to the right of the domain name.

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Classroom Orchestrator Reports - Chrome Only

Chrome Admins have access to Classroom Orchestrator reports. This page shows a variety of usage statistics for devices running Classroom Orchestrator.

The Reports interface can be accessed through Launch by clicking on the Reports icon.

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Once accessed, the Reports page will appear. This page is divided into individual widgets that show various statistics.

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You can set filters for your Reports at the top right corner. You can search for individual schools to see reports for that specific schools in the search bar. You can select the date range for the reports (ranging from today to the last 30 days) through the date dropdown menu.

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The top widget offers insight on how much Classroom Orchestrators features are being used. The widget shows the number of websites visited, the number of tabs sent, the number of broadcasts performed, and the number of screens recorded.

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The middle widgets show Website Activity and Top Websites visited.

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The bottom widgets show Trending Websites and Top Installed Apps

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