Classroom Orchestrator

Classroom Orchestrator for Admins

Running Classroom Orchestrator - Admins

This page gives an overview for Classroom Orchestrator administrators on the following topics:

  • Logging in
  • First time Getting Started and Deploying Agents
  • Removing old agents
  • The Dashboard
  • Logging out

Logging In

You can log into Classroom Orchestrator by navigating to classroom.relay.school

You can log in with your email, or through Office 365 or Google portals.

 

Getting Started and Deploying Agents

The first time you log into Classroom Orchestrator you will be taken to the Getting Started page. The first step of Getting Started is deploying Lightspeed agents to your users.

Deploying Agents

Deploying the Google Chrome Extension

Note: Google may change their UI without warning, causing these steps to no longer be accurate. If that is the case, please notify us through the Was This Helpful link (click No and a form to notify us will pop up) at the bottom of the page and we will immdiately update the steps.

1.

From the Google Admin console, navigate to Device Management > Chrome Management > User Settings. Once you are in User Settings, make sure that you select your organization from the top-left navigation bar.

2. Scroll down to Apps and Extensions > Force-installed Apps and Extensions. Click on Manage force-installed apps.

3. Click on Specify a Custom App.

4. In the ID and URL fields enter your specific custom ID and URL as displayed in the Classroom Orchestrator Getting Started instructions (within the Classroom Orchestrator application.) Click Add.

5. Once the app has been added you will see it in your list of apps to the right. The app will have the same name as the ID in Classroom Orchestrator. Click Save to push the extension.

6. Click Save at the bottom of the page to deploy your changes.

Removing old agents

You will need to remove any old Classroom Orchestrator agents that you have previously pushed to students in order for the new agent to work (customers who are pushing an agent for the first time, as well as customers running Windows, can skip this step.)

1.

From the Google Admin console, navigate to Device Management > Chrome Management > User Settings. Once you are in User Settings, make sure that you select your organization from the top-left navigation bar.

2. Scroll down to Apps and Extensions > Force-installed Apps and Extensions. Click on Manage force-installed apps.

3. Locate the old CO extension, called Management for Chrome. Click remove to remove the extension. (Our example only has the single extension listed for clarity, you will have more extensions listed, depending on your preferences.)

Classroom Orchestrator Dashboard

When you log into Classroom Orchestrator the dashboard will be displayed, which will vary depending if you are a teacher, group admin, or organization admin.

On the dashboard you can

  • Use the left navigation bar to return to your home page, go to the to the Schools page (school and district admins only), go to the My Classes page, or log out.

Schools Page (School and District Admins Only)

The Schools page displays all of your schools. Clicking on each individual school will display the classes within it.

Schools within the district

 

Classes within an individual school

Logging Out

Click the sign-out icon in the lower left-hand corner to log out.

 

 

 

 

Adding and Editing Classes

Administrators and teachers can add, populate, and edit groups (also referred to as “classes”) in Classroom Orchestrator through the interface.

To add a Class:

1. Log into Classroom Orchestrator and navigate to My Classes. Click the green + sign to add a new class.

2. Give the class a Title and click Send.

3. You receive a confirmation that the new class has been created and will now be able to invite students into the class.

 

You will also be able to see the new class under My Classes.

Viewing and Editing Schedules

If devices go home with staff or students, you may determine that there are times when teachers should NOT be allowed to monitor devices. School administrators can view and create the schedules for their schools while district administrators can view and create schedules for their district and schools.

Note: A school schedule will override a district schedule.

1. Navigate to the Schools to set a schedule for all schools in the district. Navigate to an individual school to set a schedule for that specific school.

2. Click on the Organization Options or Options button (38) on the top right of the screen and select Daily Schedule.

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3. The following page will open. Here you can adjust your schedule.

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4. You can activate or deactivate the schedule for each day of the week by checking or unchecking the Active box to the right of the row. Monitoring is only available on days when the Active box is checked.

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5. You can set your start and end times by clicking the clock icon and selecting a time to the right of the times in each row.

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6. Once you have set your schedule, click Save to apply your changes.

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Viewing and Editing the Configuration

Classroom Orchestrator was designed to have a low impact on your school network, but you can twist a few dials to balance your bandwidth use and desired monitoring quality: capture intervals, cache seconds, thumbnail size, and so on, depending on device OS–as indicated by the icons for each setting you control.

School administrators can view and edit the configuration of their schools and classes while district administrators can view and edit their district, school, and class configurations.

Note: A school configuration will override a district configuration.

1. Navigate to the Schools level to set the configuration for the entire district. Navigate to an individual School to set the configuration for that school. Navigate to an individual Class to set the configuration for that class.

2. Click on the Options button (Organization Options or 38) on the top right and click on Settings. 

 

3. The following page will appear. Scroll down to ConfigurationHere, you can configure various settings for your organization.

4. You can set the following configuration for your District and your Schools. OS-specific settings are denoted with the appropriate icon on your screen and in parenthesis below.

Field Name Description
Capture Interval Bandwidth savings begin here. Adjust the number of seconds between each screenshot capture.
Cache Seconds (Windows) Caching on the device allows a teacher to capture and review a short history of student activity before they started recording, which is useful if they want to: 1) see what a student’s been up to the last 5 minutes (if left at default of 300 seconds) or 2) capture something they saw while walking around the room. Indicate the ideal amount of rolling cache time LMA saves on the device.
Max Thumbnail Size (Windows) Adjust the maximum pixel width of thumbnails displayed within the CO interface.
Thumbnail Quality (Windows)  Indicate thumbnail image quality in pixels per inch. The higher, the sharper the image.
Max Thumbnail Size (Windows) Adjust the maximum pixel width of thumbnails displayed within the CO interface.
Full Max Size (Windows) Adjust the maximum pixel width of the full screen image when zoomed.
Full Quality (Windows) Indicate the zoomed, full-screen image quality in pixels per inch.
Filter Detection (Windows) (on or off) Indicate whether you would like to detect whether or not the device is being filtered by Lightspeed Systems.
Capture Mode (Chrome) (desktop/window) Indicate whether to capture the students’ entire desktop or just the currently active window.

 

Remember to click Save to save your configuration.

5. For an individual class, admins will see these options:

6. Here, you can set the following configuration:

Orchestration Enabled – Check this box to enable (default) or disable orchestration for this specific class.

Invite Code – Click here to copy invite codes for students to use in order to access orchestration through their devices. Both Admins and Teachers can use invite codes. Clicking Refresh Code will provide you with a  new URL and class code for students to use.

Remember to click Save to save your configuration.

Hiding URL History

District Admins can hide the URL History feature from teachers.

1. Log into Classroom Orchestrator as an Admin.

2. Click the Organization Settings menu and select Settings. 

screenshot-next-lsclassroom-com-2016-12-08-14-15-40

3. Within the Settings menu, scroll down to Teacher Permissions and enable or disable URL History by toggling the button. Click Save. 

screenshot-next-lsclassroom-com-2016-12-08-14-16-55

Note: URL History can only be disabled and enabled at the organization level. 

 

Managing Google Domains

District Admins can manage Google Domains through Classroom Orchestrator.

1. Navigate to Classroom Orchestrator and click the Options dropdown icon to open up the options menu. Click Settings.

2. Your Managed Domains will appear on top of your Classroom Orchestrator settings.

3. Click the green plus sign to the right of Managed Domains to add a new domain.

4. Input your domain into the field and click Save.

5. You can delete a Managed Domain by clicking the “x” to the right of the domain name.

Inviting Teachers

Now that Classroom Orchestrator is up and running it’s time to invite teachers to start using it. Two options are available for signing in.

OPTION 1: SINGLE SIGN ON

Teachers using Google/Office 365 credentials can visit https://launch.lightspeedsystems.com and sign in immediately.

OPTION 2: EMAIL

Teachers who will be signing in with their email address will first need to request a password by visiting https://launch. lightspeedsystems.com/request-password. Their password will be emailed to them immediately, after which they will be able to sign in.