Classroom Orchestrator

Classroom Orchestrator for Teachers

Running Classroom Orchestrator - Teachers

This page gives an overview for Classroom Orchestrator teachers and administrators on the following topics:

  • Logging in
  • The Dashboard
  • Logging out

Logging In

You can log into Classroom Orchestrator by navigating to classroom.relay.school

You can log in with your email, or through Office 365 or Google portals.

Classroom Orchestrator Dashboard

When you log into Classroom Orchestrator the dashboard will be displayed, which will vary depending if you are a teacher, group admin, or organization admin. For all users it will display your My Classes page.

The following shows a sample teacher view.

1

 

On the dashboard you can

  • Use the left navigation bar to return to your home page, go to the Districts page (district admins only), go to the Schools page (school and district admins only), go to the My Classes page, or log out.

The contents in the center of the dashboard vary depending if you are on the Districts, Schools, or My Classes pages.

My Classes Page

The My Classes page shows all of your classes. You can click an individual class to enter that class.

1

Starting and Stopping Orchestration

 

1. Once you have logged into Classroom Orchestrator, you will be taken to the My Classes page. This page will display all of your classes. Each icon represents an individual class. In our case, we have six classes displayed.

26

 

2. Clicking on an icon will open up that class. Inside the class, you’ll see individual icons, each representing a student. In our case, the class English Honors has nine students.

27

 

3. The icons show which students are ready for orchestration and which ones are offline. In our case, Venus Carollo and Madge Montez are currently offline, the rest are ready to begin.

28

 

4. In order to begin orchestration, you need to select the time and click View Screens on the top left corner. The default time is 45 minutes.

29

 

5. Once you click View Screens the icons will display the individual student screens and the countdown timer for orchestration will start.

30

 

6. You can click the Stop button on the right hand corner at any time to stop the orchestration session. Clicking Stop will automatically reset the countdown timer.

31

Adjusting Thumbnail Size

You can adjust thumbnail size through the Options menu. Click the Options button (21) and select a thumbnail size from the menu. You can choose the Default, Large, or List sizes.

49

Default View

50

Large View

51

List View

52

Teacher Settings – Invite Codes

Classroom Orchestrator gives teachers the option to add users and devices to a class with invite codes. The next lesson will show you how to create new classes from scratch. Here we’ll explore how to add users who are not yet part of the group.

Teachers can access the Settings menu by clicking the Options button and selecting Settings from within a Class. 

53

 

The following page will appear. Click on Generate Code in order to generate an invite code for your students to use in order to join the classroom with their devices.

54

 

Clicking Generate Code will provide you with a link and individual invite code for your students.

55

 

Students should click the link to request access. You can either e-mail the students the invite link, or have them manually enter the invite code at lsurl.me/invite You will receive a notification of the students’ request to join and will need to approve it.

Note: Invite Codes last for one hour, but can be regenerated after they expire. Invite Code invitations must be accepted within 24 hours. Uses who accept an Invite Code are permanently joined to the Group. 

Logging Out

Click the sign-out icon in the lower left-hand corner to log out.

2

Creating Classes

Teachers can manually create classes in Classroom Orchestrator.

1. Within the Classroom Orchestrator interface, navigate to My Classes.

co1

 

2. Click on the green plus sign on the bottom right corner.

co2

 

3. Enter the name of the class into the corresponding field and click Send. The class will then be created.

co3

Viewing and Recording Student Sessions

Classroom Orchestrator allows you to view and record student sessions.

Monitoring Student Activity

Student activity can be monitored in the following ways:

1. You can zoom in on student devices to monitor individual sessions. Place your mouse icon over any of your student icons and the Zoom button will appear. Clicking the button will open up the student window in a larger view, showing you the student’s screen, active tabs, and open tabs.

Zoom button appears when you scroll over a student icon.

7

 

Clicking the Zoom button opens the student window which shows the screen, active tabs, and open tabs.

8

 

You can close any active or open tabs in real time by clicking the X on their right hand side. 

9

 

2. You can tell whether students are active or inactive by their icons. Any student that is not active or not connected to the internet will appear as offline.

10

Configuring Classroom Orchestrator Group Session Periods

To configure the session period for a group click dropdown next to the timer. The following will be displayed.

11

Select the session period, which can be from 30 minutes to 2 hours.

Recording User Sessions

To record a user session select the dropdown arrow next to the user’s name and click Record.

12

 

A red dot in the top left of the student window will indicate that the student’s session is being recorded.

13

To stop recording a session, click the dropdown arrow and select Stop Recording.

14

The red dot will disappear once recording has stopped.

Viewing Recorded Sessions

To view previously-recorded sessions select Recorded Screenshots from the dropdown on the user.

16

 

The following screen will come up. The screen will show all recorded screenshots, sorted by date.

17

 

You can select the start and end dates and times on top to narrow your search. Click on the Calendar icon to choose the date and the clock icon to choose the time. Click Filter on the right hand side to filter your results.

Selecting the date:

18

Selecting the time and filtering:

20

Pushing Web Links to Students

Teachers can use Classroom Orchestrator to send web links to student devices, making it easy for students to get to the websites they need for class.

To send a link to all students, please follow these steps:

1. Open Classroom Orchestrator and navigate to the correct Class 

2. In the top right area of the page, click the Send button, then select Send Link.

3

 

3. The following prompt will open. Select whether you would like to open the link in a new tab and/or create a bookmark by checking the appropriate option. Enter the URL of the link into the Link field. (Bookmarks will also prompt you for a title.) Click Send.

4

 

 

Pushing Files to Students

Want to share a file with everyone in the class? Teachers can send files to student devices from Classroom Orchestrator. This feature is available on Windows devices running LMA Client.

1. Open Classroom Orchestrator and navigate to the correct Class.

2. Click Send, then select Send File.

5

 

3. The following prompt will appear. Click Choose File. Navigate to the file on your computer and double click it to choose it. Click Send to send the file.

6

 

The file will be copied to the desktop on the students’ devices.

 

Locking and Unlocking Devices

Teachers can send a command to lock or unlock student devices. This is a useful way to help students focus on instructions or activities without being distracted by their devices.

Locking or Unlocking all Devices

Click the Options button next to Send (21 )  and select Lock Devices to lock devices or Unlock Devices to unlock devices.

Once Locked, the following will display:

23

All student device screens will go black and display a message saying Eyes On Me to direct their attention towards the teacher.

Once the Unlock command is given, the following message will display and all student devices will again display their original screens.

24

Note: The lock will time out automatically after one hour.

22

 

Locking or Unlocking Individual Student Devices

To lock or unlock an individual student device, click the dropdown arrow to the right of the student name and select Lock or Unlock. 

25

 

 

 

Viewing URL History

Teachers can view a list of webpages (URLs) visited by students using the Management for Chrome extension. Both the students and the teacher must have the Management for Chrome extension installed.

To view URL history for an individual user, click the dropdown arrow on the right corner of the user tile, then select URL History.

32

 

The following will display. You can click on each individual date in order to see the URL history for that date.

33

 

The list of URLs shows the website title, the URL, the time the user opened the URL, and the total time the page was open in the user’s browser.

 

34

Controlling a Student Device

Classroom Orchestrator allows teachers to view and control a student’s screen in real time. Here are some of the ways you can use the Remote Control tool:

  • Quickly assist a student who needs help with a task–without interrupting the rest of the class
  • Open or close applications or browser tabs remotely

Prerequisites

Control works in Windows environments.

Teacher devices: a Windows device with a modern browser

Student devices: LMA Client on Windows devices you wish to control

Using a Remote Control session

To get started, hover the mouse over the student whose device you want to control, then click Control. 

r3-01030

Depending on your browser type, a dialog box may appear similar to the Google request shown below. This gives Classroom Orchestrator, and the underlying remote control application, permission to open a connection to the student’s device. Note that you may be prompted more than once as each component of the application loads.

control-launchapp

propeller_hatPro tip. If you do not want to be prompted each time you start a remote control session, select (check) Remember my choice for all links of this type.

Once the connection is established, click inside the new window to control the student’s device with your keyboard and mouse. In some browsers, as below, you may see a message like “connection established” and then need to click Full Control.

control-studentscreen

To end the session, click the “X” at the top right corner of the window.
student Student view. The control is transparent to the student. They are not told or asked for permission. They will simply notice you are intervening on their behalf–moving the mouse instead of them–or they’ll notice that their off-task adventures were suddenly closed down. Students will still have control as well. So you can use the mouse to point out something or navigate somewhere, then watch while they continue on their own.

Broadcasting to Student Devices

Classroom Orchestrator’s Broadcast feature allows teachers to broadcast their entire screen or a selected window to their students’ devices so students can follow along from their own computer screens, where there’s never a line of sight issue.

Viewing a Broadcast is supported on any device with a modern web browser.

Pushing a Broadcast is supported on:

  • Windows 8+ and 10 devices. Requires the Lightspeed Management Agent.
  • Any device with the Chrome browser. Requires the Chrome extension.

Each of these is described below.

Windows Broadcast

Pre-requisite. Instructor devices require the Lightspeed Management Agent (LMA 2.2+).

With Windows Broadcast, an instructor on a Windows device can push their screen to group members’ browsers on any device. Member devices with the Lightspeed Management Agent will automatically open the broadcasted web page in the default browser. That web address, beginning with www.lsclassroom.com/b/?s=, may be shared for any other device to access the broadcast.

Note: While we develop our solutions to work on all devices that may be used in schools, some older hardware may cause issues with the advanced functionality of our solutions. For example, we have identified that some first-generation iPad mini wifi+cellular devices may cause delays in Windows Screen Broadcast in Classroom Orchestrator that, at times, impact the whole class. Should you experience such delays, simply have students on older hardware close their browsers; you can do this one-by-one until the delays stop to identify the culprit device(s).

Start Windows Broadcast from within a Class using the Options drop-down menu. The broadcast will automatically expire in one hour.

62

 

If you wish to stop Windows Broadcast earlier, you may do so by right clicking the Classroom Orchestrator icon in the task tray and selecting End desktop sharing. co

Chrome Broadcast

With Broadcast for Chrome, an instructor can push their entire screen or a single window display to group members’ Chrome browser on any device.

Important: This feature requires

  • All devices have Chrome browser (Windows, Mac, or Linux.) If the Management for Chrome extension is installed and students are logged into Chrome, the Broadcast will open a new tab for the broadcasted web page. If not, have students navigate to the provided public link.
  • Teacher’s device: Chrome extension Broadcast for Chrome

Install the Broadcast for Chrome extension

From your Chrome browser, visit the Chrome Store to add the Broadcast for Chrome extension. Students do not need this extension.

Store-Broadcast for Chrome

Store-Add Broadcast

The Broadcast icon will appear in the browser near the Chrome menu bar: Broadcast Icon

Click the icon and login.

Broadcast-Login

To automatically open a tab displaying your broadcast on the students’ devices, install the Management for Chrome extension on students’ devices.

Start broadcasting

You can broadcast your screen or a particular window to other devices in two ways.

Public Link: Instruct users to go to the displayed web address.

Push to Devices: Select a group to automatically open a tab on members’ devices. Note this requires Lightspeed Systems Management for Chrome extension on student devices, and that students be logged into Chrome.

  • 1. Open what you will be broadcasting–a website in a browser, a video on YouTube, or any program on your device.
  • 2. In the Broadcast extension, leave as a Public Link or select a group to broadcast to and click share.

Broadcast-1Broadcast-2

  • 3. A selection pane will display. Select your full screen or an individual, open window to broadcast. Click share.

Broadcast-ShareBroadcast-4
You’ll know you are broadcasting successfully when the following displays.

Broadcast-Shared
The number of devices receiving the broadcast will display on the Broadcast icon: Broadcast-ConnectionCount

  • 4. Stop sharing at any time with the floating tool bar. If you hide the toolbar, it will be minimized as a separate Chrome browser window. Access that browser window when you’re ready to stop sharing.
    Broadcast-Sharing