Classroom Orchestrator

Classroom Orchestrator – Getting Started – Chrome

Introduction

Welcome to Classroom Orchestrator. This course will guide you through the Classroom Orchestrator Getting Started process.

With Classroom Orchestrator, teachers and admins can easily monitor all students screens and orchestrate lessons, making it easy to keep everyone on task and excelling. Classroom Orchestrator allows you to do a variety of things, including:

  • Keep an eye on activity with a dashboard of all screens, and drill into student behavior with zoom, record, history reports, and more.
  • Ensure all students have access to content they need for lessons with easy sharing of links and resources as well as student and teacher screen broadcasts.
  • Sometimes students need help staying focused. Lock one student or a whole class out of the web temporarily, or restrict access to select sites.

 

You can log into Classroom Orchestrator by navigating to classroom.relay.school

You can log in with your email, or through Office 365 or Google portals.

 

When you log into Classroom Orchestrator the dashboard will be displayed, which will vary depending if you are a teacher, group admin, or organization admin.

On the dashboard you can

  • Use the left navigation bar to return to your home page, go to the to the Schools page (school and district admins only), go to the My Classes page, or log out.

Schools Page (School and District Admins Only)

The Schools page displays all of your schools. Clicking on each individual school will display the classes within it.

Schools within the district

 

Classes within an individual school

Logging Out

Click the sign-out icon in the lower left-hand corner to log out.

 

 

Migrating and Getting Started

All customers will receive a notice of Classroom Orchestrator migration when logging into Classroom Orchestrator through Launch. Up until the July 1, 2017, you will be given the option to begin the migration setup, or to continue with the current version.

Click on Begin Setup to initiate the migration process.

You will be automatically redirected to the new Classroom Orchestrator Getting Started page. This page will guide you through the migration process in three easy steps.

 

Deploy the Monitoring Software

The first step of setting up Classroom Orchestrator is deploying the Google Chrome extension to your users. Deploying the extension allows you to access key features of Classroom Orchestrator, such as viewing screens, viewing URL history, and locking devices.

Deploying the Google Chrome Extension

Note: Google may change their UI without warning, causing these steps to no longer be accurate. If that is the case, please notify us through the Was This Helpful link (click No and a form to notify us will pop up) at the bottom of the page and we will immdiately update the steps.

1.

From the Google Admin console, navigate to Device Management > Chrome Management > User Settings. Once you are in User Settings, make sure that you select your organization from the top-left navigation bar.

2. Scroll down to Apps and Extensions > Force-installed Apps and Extensions. Click on Manage force-installed apps.

3. Click on Specify a Custom App.

4. In the ID and URL fields enter your specific custom ID and URL as displayed in the Classroom Orchestrator Getting Started instructions (within the Classroom Orchestrator application.) Click Add.

5. Once the app has been added you will see it in your list of apps to the right. The app will have the same name as the ID in Classroom Orchestrator. Click Save to push the extension.

6. Click Save at the bottom of the page to deploy your changes.

You will need to remove any old Classroom Orchestrator agents that you have previously pushed to students in order for the new agent to work (customers who are pushing an agent for the first time, as well as customers running Windows, can skip this step.)

1.

From the Google Admin console, navigate to Device Management > Chrome Management > User Settings. Once you are in User Settings, make sure that you select your organization from the top-left navigation bar.

2. Scroll down to Apps and Extensions > Force-installed Apps and Extensions. Click on Manage force-installed apps.

3. Locate the old CO extension, called Management for Chrome. Click remove to remove the extension. (Our example only has the single extension listed for clarity, you will have more extensions listed, depending on your preferences.)

Set up Classes and Groups

The second step is to set up classes and groups. The easiest way to set up classes and groups is through a SIS integration.

Note: Districts can now integrate their entire Google Classroom with Lightspeed Systems products.

Administrators and teachers can add, populate, and edit groups (also referred to as “classes”) in Classroom Orchestrator through the interface.

To add a Class:

1. Log into Classroom Orchestrator and navigate to My Classes. Click the green + sign to add a new class.

2. Give the class a Title and click Send.

3. You receive a confirmation that the new class has been created and will now be able to invite students into the class.

 

You will also be able to see the new class under My Classes.

Inviting Teachers

Now that Classroom Orchestrator is up and running, it’s time to invite teachers to start using it. Let them know which of the following two ways they can sign in.

OPTION 1: SINGLE SIGN ON

Teachers using Google/Office 365 credentials can visit https://launch.lightspeedsystems.com and sign in immediately.

OPTION 2: EMAIL

Teachers who will be signing in with their email address will first need to request a password by visiting https://launch.lightspeedsystems.com/request-password. Their password will be emailed to them immediately, after which they will be able to sign in.

Syncing with Google Classroom

Integrating with Classroom Orchestrator

Open Classroom Orchestrator. Click on Organization Options on the top right and select Settings. 

1

 

Click the green plus (+) sign to the right of Managed Domains. 

2

 

Type your GAFE domain (southernacademy.org, in our case) into the field and click Save. Repeat this process for each GAFE domain.

3

 

Once you are done adding your GAFE domains, scroll down to the bottom of the Settings page and click Save.

4

 

Syncing Google Users in Launch

Once you have added your domains to Classroom Orchestrator, you will need to sync your Google users in Launch.

Navigate to the Launch dashboard, hover your mouse over the Admin Tools tile, and click on Districts.

5

 

Click on your district from the list. (You will only see a single entry if there is only a single district.)

6

 

Your district settings will open on the right side of the screen.

7

 

Scroll down to Google Integration and click Enable Integration.

8

 

You will be taken to a Google Request for Permission page. Click Allow. 

9

 

Once your Google users have been integrated with Launch, the you will see the options to Disable Integration (clicking this will disable your Google integration) and Sync Users (clicking this will sync your Google users with Launch) in your district settings.

10

Configuration Setup

Classroom Orchestrator was designed to have a low impact on your school network, but you can twist a few dials to balance your bandwidth use and desired monitoring quality: capture intervals, cache seconds, thumbnail size, and so on, depending on device OS–as indicated by the icons for each setting you control.

School administrators can view and edit the configuration of their schools and classes while district administrators can view and edit their district, school, and class configurations.

Note: A school configuration will override a district configuration.

1. Navigate to the Schools level to set the configuration for the entire district. Navigate to an individual School to set the configuration for that school. Navigate to an individual Class to set the configuration for that class.

2. Click on the Options button (Organization Options or 38) on the top right and click on Settings. 

 

3. The following page will appear. Scroll down to ConfigurationHere, you can configure various settings for your organization.

4. You can set the following configuration for your District and your Schools. OS-specific settings are denoted with the appropriate icon on your screen and in parenthesis below.

Field Name Description
Capture Interval Bandwidth savings begin here. Adjust the number of seconds between each screenshot capture.
Cache Seconds (Windows) Caching on the device allows a teacher to capture and review a short history of student activity before they started recording, which is useful if they want to: 1) see what a student’s been up to the last 5 minutes (if left at default of 300 seconds) or 2) capture something they saw while walking around the room. Indicate the ideal amount of rolling cache time LMA saves on the device.
Max Thumbnail Size (Windows) Adjust the maximum pixel width of thumbnails displayed within the CO interface.
Thumbnail Quality (Windows)  Indicate thumbnail image quality in pixels per inch. The higher, the sharper the image.
Max Thumbnail Size (Windows) Adjust the maximum pixel width of thumbnails displayed within the CO interface.
Full Max Size (Windows) Adjust the maximum pixel width of the full screen image when zoomed.
Full Quality (Windows) Indicate the zoomed, full-screen image quality in pixels per inch.
Filter Detection (Windows) (on or off) Indicate whether you would like to detect whether or not the device is being filtered by Lightspeed Systems.
Capture Mode (Chrome) (desktop/window) Indicate whether to capture the students’ entire desktop or just the currently active window.

 

Remember to click Save to save your configuration.

5. For an individual class, admins will see these options:

6. Here, you can set the following configuration:

Orchestration Enabled – Check this box to enable (default) or disable orchestration for this specific class.

Invite Code – Click here to copy invite codes for students to use in order to access orchestration through their devices. Both Admins and Teachers can use invite codes. Clicking Refresh Code will provide you with a  new URL and class code for students to use.

Remember to click Save to save your configuration.

Viewing and Editing Schedules

If devices go home with staff or students, you may determine that there are times when teachers should NOT be allowed to monitor devices. School administrators can view and create the schedules for their schools while district administrators can view and create schedules for their district and schools.

Note: A school schedule will override a district schedule.

1. Navigate to the Schools to set a schedule for all schools in the district. Navigate to an individual school to set a schedule for that specific school.

2. Click on the Organization Options or Options button (38) on the top right of the screen and select Daily Schedule.

39

 

3. The following page will open. Here you can adjust your schedule.

40

 

4. You can activate or deactivate the schedule for each day of the week by checking or unchecking the Active box to the right of the row. Monitoring is only available on days when the Active box is checked.

41

 

5. You can set your start and end times by clicking the clock icon and selecting a time to the right of the times in each row.

42

 

6. Once you have set your schedule, click Save to apply your changes.

43

Teacher Functions

Classroom Orchestrator allows you to view and record student sessions.

Monitoring Student Activity

Student activity can be monitored in the following ways:

1. You can tell whether students are active or inactive by their icons. Any student that is absent, or whose device is asleep, not connected to the internet, or missing the correct agent/extension will appear as offline.

10

2. You can zoom in on student devices to monitor individual sessions. Place your mouse icon over any of your student icons and the Zoom button will appear. Clicking the button will open up the student window in a larger view, showing you the student’s screen. Chromebooks will also display active and open tabs.

Zoom button appears when you scroll over a student icon. Windows devices will also display a Control button to take control of a student’s device.

7

 

Clicking the Zoom button opens the student window which shows the screen. Here a Chromebook also displays active tabs and open tabs.
Windows devices will not display active and open tabs.

8

 

In Chromebook environments, you can close any active or open tabs on the student’s device in real time by clicking the X on their right hand side. 

9

 

Configuring Classroom Orchestrator Group Session Periods

To configure the session period for a group click dropdown next to the timer. The following will be displayed.

11

Select the session period, which can be from 30 minutes to 2 hours.

Recording User Sessions

To record a user session select the dropdown arrow next to the user’s name and click Record. Since user screens are cached, you’ll actually get up to five minutes of their previous activity in the recording–which is great if while walking the room you see something you want recorded!

12

 

A red dot in the top left of the student window will indicate that the student’s session is being recorded.

13

To stop recording a session, click the dropdown arrow and select Stop Recording.

14

The red dot will disappear once recording has stopped.

Viewing Recorded Sessions

To view previously-recorded sessions select Recorded Screenshots from the dropdown on the user.

16

 

The following screen will come up. The screen will show all recorded screenshots, sorted by date.

17

 

You can select the start and end dates and times on top to narrow your search. Click on the Calendar icon to choose the date and the clock icon to choose the time. Click Filter on the right hand side to filter your results.

Selecting the date:

18

Selecting the time and filtering:

20

Teacher Resources

Lightspeed Systems is dedicated to maximizing the resources and training materials we have available for your teachers. We are here to help your teachers so that you do not have to!

We have put together an entire Teacher University (Teacher U) with teacher-specific resources for all of our software.

Teachers can learn how to use Classroom Orchestrator in this Teacher U course.