Classroom Orchestrator

Classroom Orchestrator – Getting Started

Introduction

Before you begin utilizing Classroom Orchestrator in the classroom, you have to set up your users, devices, and groups. This course will provide a brief overview for setting up Classroom Orchestrator.

Please see the Classroom Orchestrator for Teachers and Classroom Orchestrator for Admins courses to learn how to use Classroom Orchestrator as an admin or teacher.

 

 

Logging In

Before you are able to use any of Lightspeed’s products, you need to log in through the Launch dashboard.

To log into your Launch dashboard, navigate to https://launch.lightspeedsystems.com.

Type the first few letters of your district name to start searching, then click to select your school from the search results.

Enter your school username and password, then click Sign In.

Login

 

Logging Out

To log out, click the “key” icon at the bottom left corner of the page.

TDlogout

If you don’t see the “key” icon, click any of the colored tiles on the Lightspeed Dashboard home page.

Provisioning Devices, Users, and Groups

Before you are ready to use Classroom Orchestrator, you will need to import your Devices, Users, and Groups. The following information will guide you through importing.

Imports

Whether you’re deploying your Lightspeed Systems products for the first time, or dealing with periodic updates to staff, students, schedules, and devices, you’re probably wondering if there’s a way to simplify the process.

In this guide, we’ll show you some of the ways you can use your Student Information System (SIS) to update Mobile Manager, Classroom Orchestrator, and the Web Filter automatically, whenever you need to apply changes.

Click below to learn more about these options.

Group Import

After your users and devices have been imported, you can import groups.

Importing Groups

Use the import file groups.csv to add or update groups in Mobile Manager and Classroom Orchestrator. This file MUST be named groups.csv. Files with any other name, case, or extension will be ignored.

Step 1: Create the groups.csv file

Column Field Name Description Notes
A unique_sis_group_id Unique ID in your SIS for each virtual classroom group to create. Must be unique within the entire district required
B group_name Name of the group/class required
C unique_sis_user_id The Group Owner. Unique SIS ID of the group owner (normally a teacher or other staff level user) required
D unique_sis_school_id Each Group is associated with either a school (typical), or a district. Enter the SIS ID for the school or district that is “home” for this group required
E private Not used optional

 

Format

Column A Column B Column C Column D Col. E
unique_sis_group_id group_name unique_sis_user_id unique_sis_school_id Not used

Examples

sample Groups CSV Files

Note: The import files must be named correctly or they won’t be imported.

Important: CSV files must be encoded as “UTF-8 without BOM”.

Step 2: Import the File

  • Custom URL Import
    • Connect to your web server via FTP
    • Upload groups.csv to the Custom URL configured in Launch
    • The groups.csv file will be imported automatically
  • Lightspeed Rocket Import
    • Copy the groups.csv file to your Lightspeed Rocket. You must place the csv file in your Lightspeed Web Filter’s Network Share/sis_import folder.
    • The groups.csv file will be imported automatically

You must place the export file in your Lightspeed Rocket’s Network Share/sis_import folder.

Rocket version 2.x

To find the details for the Network Share, log into your Rocket console, click Administration, select the root tier, and then scroll way down to Network Share at the bottom. You should see something like

\\<IP address>\tier1

as shown in the screenshot below.

r3-00224

  • Inside that share are two folders: backup and sis_import, for backups and the SIS imports, respectively. Please note that the root tier share is the only one that has the backup All other tiers will only have the sis_import folder.

Rocket version 3.x

To find the details for the Network Share, log into your Rocket appliance, click Settings, then select Tier Management. Select the root tier, and then scroll way down to Network Share at the bottom. You should see something like

\\<IP address>\tier1

as shown in the screenshot below.

r3-00223

  • Inside that share are two folders: backup and sis_import for backups and the SIS imports, respectively. Please note that the root tier share is the only one that has the backup. All other tiers will only have the sis_import folder.

Managing Users, Groups, and Schools

Once you have imported your users, devices, and groups, you can manage them in order to properly set up Classroom Orchestrator.

Both school and district administrators may access and edit settings for users, groups, and schools.

Users. Add individual users by clicking Icon - Add or search for and select user accounts to edit then click Icon - Edit.  When creating or editing, you’ll be prompted with the fields below.

A few things to note here:

  1. Email address is not required when user type is student.
  2. When email address is indicated, it must be unique to this account. Email addresses cannot be shared or used on multiple accounts.
  3. Add the school name by typing the beginning characters and selecting from the drop-down menu.
  4. Screen name must be a unique identifier.
  5. Username should match network login username unless not authenticating against your network directory.
  6. Password is only required if the user will not be authenticating against your network directory. If that’s the case, be sure to also select No for “Rocket Auth.”

Manage Users

From this view you may also:

  • add or remove the user from groups
  • select Actions and disable the account so that the user cannot login
  • select Actions and delete the account permanently
  • edit the user’s Clever ID and resync using Actions and Resync with Clever, if Clever integrated

When you select more than one user, you can take bulk actions to add or remove them from groups, enable/disable accounts, or delete accounts.

Groups. Add individual groups by clicking Icon - Add or search for and select a group to edit then click Icon - Edit.  When creating or editing, you’ll be prompted with the fields below. When entering the group owner name or school name, start typing then select from the drop-down menu.

Managing Users2

From this view you may also:

  • add or remove users to the group
  • select Actions and delete the group permanently
  • edit the group’s Clever ID and resync using Actions and Resync with Clever, if Clever integrated
  • appoint group administrators

Managing Users3

When you select more than one group, you can take bulk actions to add users to the selected groups or delete the groups.

To delete a single group, use the Actions button as below.

Group - Delete

Schools. Select a school to edit then click Icon - Edit. District admins may also add individual schools by clicking Icon - Add.  To adjust the name of the school, click the edit icon next to the school name.

To delete a school, select Actions and then Delete.

To resync the school with Clever, select Actions then Resync with Clever.

Lightspeed integration settings may also be checked and modified here. Enabling Web Zones and providing an authentication source here will allow your teachers to create and manage Web Zones for groups they own.

Tip: If users are not able to log into the Dashboard, check the Educator and Student Auth Sources here to make sure there’s communication with the policy server. Click Refresh Tiers to regenerate and select the tiers and authentication sources, then save.

MAnage Users4