The Settings section of Relay allows you to set a variety of Relay settings and manage your Google users and Chrome extension.
You can access Settings by navigating to Settings in the main left-hand Relay navigation menu and then selecting one of the Settings sections.
The Blocking section of Relay allows you to set your Block Screen and add users with Override privileges.
You can access the Blocking section by navigating to Settings > Blocking in the main left-hand Relay navigation menu.
The Block Screen section of Blocking allows you to set the block screen that a user will see upon attempting to visit a blocked site. All users who attempt to access blocked sites will see the block screen. Users with Override privileges will be able to override the category blocking the content for two hours in order to obtain access. Overrides will be covered later in this section. Navigate to Block Screen and click Edit to edit your Block Screen.
On the Edit page, you will be able to customize your Block Screen. Utilize the left-hand navigation menu to customize a variety of options, including Accent Color, School or District Name, Body Text, and Footer Text. Click Save to save your changes, or Cancel to discard your changes. The following is the default Block Screen prior to customization.
The following is a customized Block Screen for our Test District.
Users with Override privileges can override the category blocking the content for a set duration if they wish to access any blocked content. These users will be able to click an Override image on the Block Screen to override the block. Overrides only work for categories that allow Overrides (Internet Access >Rules)
You can add an Override by navigating to Overrides and clicking the green “+” sign to the right.
The following box will pop up. Here you can search for any user within the Search box. Once you have identified the user, check the box to the left of their name and click Save.
You will then see the user added to the Overrides list. You can delete any users’ override privileges by clicking the gray “x” to the right of their username. You can enable or disable Overrides for your entire staff by toggling the All Staff switch on () or off ().
You can determine if a category can be overridden or not by navigating to Internet Access > Rules > Categories. Here you can check the Override box next to any category in order to allow users to override it.
Create Student Override codes to allow staff to override blocked categories on student devices. Staff can click the override icon on the block screen and enter the override code.
- Override Code – Name of the student override code (ex- english).
- Description – Short description of the code (ex- Wikipedia override for English 9.3).
- Times Used – The number of times the override was used.
Click the green “+” sign to the right to add a code to the list of Student Overrides. Enter a Code and Description and click Save to add the student override code.
Click the grey “X” to the right of the code name to remove the code from the list.
The Chrome Extensions section provides instructions for deploying the Chrome Extension and setting up optional (but recommended) Google Admin Console settings. Deploying the Chrome Extension is the first step to setting up Relay and should be completed upon getting started. You can access the Chrome Extensions instructions by navigating to Settings > Chrome Extensions. You can also find detailed instructions here.
In addition, optional extensions are available for tracking user and device locations.
Tracker collects a user’s location history from any device they are signed into and displays it in the Users section of Relay.
Device Detective helps recover lost or stolen devices. It runs as a full-screen kiosk app displaying a custom message, collects device location data, and shares it in Relay’s Device Detective section.
The Flagged Terms section allows you to set up flagged terms and email notifications. Navigate to the Flagged Terms section clicking Settings > Flagged Terms.
What to Flag
Flagged Terms can be tracked when they appear on sites a user visits or when the user enters the term in a field or search box. Select Page Content to track Flagged Terms that appear on the page, or choose User Input to track terms as they are entered.
Importance and Danger
Flagged terms come in three levels: low, moderate, and high. The higher the level, the higher the danger level of the term. We came up with some flagged terms for our testing environment. As you can see, we’ve classified highly worrisome and offensive terms (ex. xxx, suicide, make bomb) as High. We classified a few more general terms (ex. sex, marijuana) as Moderate and a few terms that could potentially be innocent, but could also potentially be offensive or worrisome (ex. pot, hate, nude) as Low.
Creating Flagged Terms
Before you set up email notifications, you need to create flagged terms.
To individually add a flagged term, click the green plus sign to the right of the search box.
Enter your desired term and choose the level of severity. In the example, we entered murder as the term and chose a Low severity from the dropdown menu (we want the term to be flagged, since it could potentially be worrisome, but we also understand that a student could be searching for “murder” as part of a History or English class assignment.) Click Save.
You will now see the term added to the list of terms. Search for a term in the list by using the search box or delete any term from the list by clicking the gray “x” to the right of the term.
In addition, you can create and upload a list of flagged terms. Your flagged terms file must be saved as a CSV file and follow this “term, number” format. The numbers range from 1 to 3, 1=Low, 2=Medium, 3=High.
Refer to this list of recommended Flagged Terms when creating your own list of Flagged Terms.
Click the import icon () to the right of Terms.
Click on Choose File, navigate to the directory where the CSV file downloaded, select the file, and click Import.
Once the terms are added or imported, you will see a long list with various danger levels under the Terms header.
Email notifications notify you of users who search for flagged terms. You can assign any term to be flagged. These are usually unsafe, pornographic, or violent terms, as well as any other term that students should not be searching for, or a term that would raise concern if students were searching for it (ex. “suicide”.)
Once you have added your flagged terms, you can set up the type and frequency of email notifications detailing flagged terms being used by students. To set up an email notification, scroll to the top of the Flagged Terms page and click the green plus sign to the right of Email Notifications.
Next, select the administrator that you want to send email notifications to by clicking the green plus sign to the right of their email address.
Note: When adding users, a badge differentiates school admins from district admins.
On the Notification Preferences box, select the Danger Level of which you want the administrator to be notified. Selecting a Danger Level of 1 will notify the administrator of every single instance of a user searching for a flagged term, no matter the severity. Selecting a Danger Level of 5 will only notify the administrator of extensive use of flagged terms by a user. You will also need to select the Frequency of notifications (Immediately, Daily, or Weekly.) In our example, we selected every single Danger Level and immediate Frequency to instantly receive reports of all flagged term searches. You will need to determine the ideal settings for your organization. Click Save to save the email notification. Repeat this process for all other administrators that you want receiving email notifications.
The administrator’s email, Danger Level, and Frequency will now show under Email Notifications. You can edit a notification by clicking the mail address or delete a notification by clicking the gray “x” to the right of the notification.
The Device Detective section allows you to enable Device Detective for tracking lost devices, provides instructions for adding the corresponding Chrome extension to devices, and setting a custom recovery message. You can access Device Detective Settings by navigating to Settings > Device Detective.
Important: Before enabling this feature, we recommend that schools obtain appropriate parental consent for its use with student Chromebooks when needed.
You can enable or disable Device Detective by toggling the Enable switch.
You can set a custom Recovery Message in the field under the Recovery Message section. This message will display on devices after they have been reported lost or stolen.
The User Management section allows you to sync Relay with Google Admin. This imports your organizational units (OUs) or users from Google Admin console. You may want to complete this step if your organization uses email addresses that do not clearly define who the user is (ex. student IDs as e-mail addresses). Importing your OUs and users into Relay will clearly define who your users are in your reports. You can navigate to the User Management section by clicking Settings > User Management in the left-side navigation menu.
Under Google Import click Authorize.
You will be redirected to a Google page that will prompt you for permission to allow Lightspeed Systems to view organizational units on your domain. Click Allow.
Google Import options are now visible. To import your groups and users:
- Under Data , either choose Structure Only (the structure of your organization – groups) or Structure & Users (the structure of your organization as well as your users).
- Under Organizations select the organizations you want to import.
- Click Import
The following example shows organizational units for our sample district. Your options will look different and will be based on your district and schools.
Once you click Import, you will receive a notification that importing is in progress.
After importing, you can enable nightly sync with Google by checking the Nightly Import box. You can also always perform a manual import by clicking Import Now.
Once your structure and/or users are imported, you will be able to see them by clicking the Group Switcher to the right of Home on the Relay Dashboard.
Navigate to the school or schools you imported, and you will be able to see the structure within each school.
Relay can email parents a weekly report of their student’s web activity. This report includes the student’s usage percentage, top searches, top websites, blocked websites, and daily time online.
Note: The usage percentages listed at the top of this report fall between the following times: Before School (5-8 a.m.), During School (8 a.m. – 4 p.m.), After School (4-8 p.m.), and Late Night (8 p.m.- 5 a.m.).
Set Up Parent Reports
Before importing the list of parent recipients, create the list in a CSV file format. Download and refer to this example when creating the list.
Click on Import, choose your recipients list file, then click Import again.
Tip: Keep a copy of the recipients list and update or edit the file when users need to be added or removed.
You will also have the option to organize your users and groups granularly through Launch Admin Tools. You can learn more about importing users via Launch here.
Note: You need to enable API Access for Google sync to work.
In the Google Admin console, navigate to Security > API Reference and check the Enable API Access box under API access.