Classroom Orchestrator

Classroom Orchestrator for Teachers

Intro to Classroom Orchestrator

Classroom Orchestrator lets teachers see all student screens in the classroom to keep them on-task and engaged. From the dashboard view, teachers can drill down for details, record screen shots, broadcast their own screen to all student screens, lock all devices to get eyes up front, push a web link to open, share a student’s screen (on supported devices), and see what devices are filtered.

Watch a quick introductory video:

Running Classroom Orchestrator

This page gives an overview for Classroom Orchestrator teachers and administrators on the following topics:

  • Logging in
  • The Dashboard
  • Logging out

Logging In

To log into your Lightspeed Dashboard, navigate to https://launch.lightspeedsystems.com.

Type the first few letters of your district name to start searching, then click to select your school from the search results.

Enter your school username and password, then click Sign In.

Login

 

Logging Out

To log out, click the “key” icon at the bottom left corner of the page.

TDlogout

If you don’t see the “key” icon, click any of the colored tiles on the Lightspeed Dashboard home page.

Next click the Classroom Orchestrator tile.

Classroom Orchestrator Dashboard

When you log into Classroom Orchestrator the dashboard will be displayed, which will vary depending if you are a teacher, group admin, or organization admin. For all users it will display your Groups page.

co-admin-dashboard

On the dashboard you can

  • Use the left navigation bar to return to your home page, go to the Districts page (district admins only), go to the Schools page (school and district admins only), go to the Groups page, or log out.
  • Use the top navigation bar to navigate between levels with breadcrumb navigation, switch between list and grid views, and search your districts (District level), schools (School level), or groups (Group level).

The contents in the center of the dashboard vary depending if you are on the Districts, Schools, or Groups pages. These pages are described below.

Groups Page

The Groups page shows all of your groups. On a group icon click the dropdown and select Orchestration to view and record student sessions in this group or Recorded Sessions to view the recorded sessions for this group. Depending on device type, there may also be a URL History option to view where students have visited and for how long.

co-dashboard-groups-page-1024x698

Tip:

See the Viewing and Recording Student Sessions (Classroom Orchestration) page for more information about viewing and recording student sessions.

Logging Out

Click the sign-out icon in the lower left-hand corner to log out.

co-teacher-logout

Viewing and Recording Screens

On the Groups page click the group’s icon to view it as shown below.

co-everything

On a single group’s page you can:

  • Navigate between groups.
  • Configure group options.
  • Send links and files to students, and lock or unlock their devices.
  • Start and stop user sessions (described below).
  • Set the session length for this group (described below).
  • View previously-recorded sessions for all users in this group.
  • Record a session or to view previously-recorded sessions for that user (described below).
  • Activate this user in another group to the current group.
  • Control a student’s device.

Monitoring Student Activity

If you click a group and then click a student’s icon you can monitor the following about a student:

  • If you click Zoom, the session will expand to display the computer name and age as shown below. Click the session again to restore it to its original size.

co-zoom

  • An exclamation point icon next to their photo/name indicates that the user’s Internet access is not being filtered.

cp-notfiltered

  • A number followed by “Minutes Old” indicates Classroom Orchestrator has not seen a screenshot or a heartbeat from the client in the number of minutes shown. For example, in the example below Classroom Orchestrator has not received a screenshot or heartbeat Isabella in 8 minutes and hasn’t received a screenshot or heartbeat from Alexis in 2 minutes.

co-minsold

  • A ghost icon with the message “student not active” shows that the user is not logged in.

co-notactive

Configuring Classroom Orchestrator Group Session Periods

To configure the session period for a group click dropdown next to the timer. The following will be displayed.

co-setduration

Select the session period, which can be from 10 minutes to 2 hours.

Recording User Sessions

To record a user session select the dropdown next to the user’s name. You can record for 5, 15, or 30 minutes or view previously-recorded sessions as shown below.

co-record-session

Viewing Recorded Sessions

To view previously-recorded sessions select Recorded Sessions from the dropdown on the group or user. The following will be displayed.

co-1kidsessions

Click on a session to display it as shown in the example below. You can also sort a recorded session by oldest-newest or newest-oldest.

co-sort-recording

Sending Files and Web Links

Sending Web Links

(Windows or Chrome)

Teachers can use Classroom Orchestrator to send web links to student devices, making it easy for students to get to the websites they need for class, without the problem of getting students to type long and sometimes complex URLs.

To send a link, please follow these steps:

  • 1. Open Classroom Orchestrator and navigate to the group you are using.
  • 2. In the top right area of the page, click the Options button, then select Send Link.

CO-SendLink1

  • This action opens the following page:

CO-SendLink2

  •  3. Select Open in new tab or Create bookmark, then type or paste the URL to send.

The following video briefly demonstrates how to push a link to students.

Pushing Files

(Windows only)

Teachers can send files to student devices from Classroom Orchestrator. This feature is available on Windows devices running LMA Client.

To send a file to students in your class, click Options, then select Send File.

CO-PushFile

The following screen will appear.

CO-PushFile2

Click Choose File to select a file from your computer, then click Send.

The file will be copied to the desktop on the students’ devices.

The following video briefly demonstrates how to push files to students.

Locking and Unlocking Devices

Locking and Unlocking Student Devices

Teachers can send a command to lock or unlock student devices. This is a useful way to help students focus on instructions or activities without being distracted by their devices.

Click the Options button and select Lock Devices or Unlock Devices. Check out the guided walkthrough inside Classroom Orchestrator (requires login).

Note: The lock will time out automatically after one hour.

CO-LockingDevices

The following video briefly demonstrates how to lock and unlock devices.

Controlling Devices

Controlling Student Devices

(Windows only)

Classroom Orchestrator allows teachers to view and control a student’s screen in real time. Here are some of the ways you can use the Remote Control tool:

  • Quickly assist a student who needs help with a task–without interrupting the rest of the class
  • Open or close applications or browser tabs remotely

Prerequisites

Control works in Windows environments.

Teacher devices: a Windows device with a modern browser

Student devices: LMA Client on Windows devices you wish to control

Using a Remote Control session

To get started, hover the mouse over the student whose device you want to control, then click Control. 

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Depending on your browser type, a dialog box may appear similar to the Google request shown below. This gives Classroom Orchestrator, and the underlying remote control application, permission to open a connection to the student’s device. Note that you may be prompted more than once as each component of the application loads.

control-launchapp

 

propeller_hatPro tip. If you do not want to be prompted each time you start a remote control session, select (check) Remember my choice for all links of this type.

Once the connection is established, click inside the new window to control the student’s device with your keyboard and mouse. In some browsers, as below, you may see a message like “connection established” and then need to click Full Control.

control-studentscreen

To end the session, click the “X” at the top right corner of the window.
student Student view. The control is transparent to the student. They are not told or asked for permission. They will simply notice you are intervening on their behalf–moving the mouse instead of them–or they’ll notice that their off-task adventures were suddenly closed down. Students will still have control as well. So you can use the mouse to point out something or navigate somewhere, then watch while they continue on their own.

Broadcasting

Broadcasting

Classroom Orchestrator’s Broadcast feature allows teachers to broadcast their entire screen or a selected window to their students’ devices so students can follow along from their own computer screens rather than a projector that may be blocked or distant.

Viewing a Broadcast is supported on any device with a modern web browser.

Pushing a Broadcast is supported on:

Each of these is described below.

Windows Broadcast

Pre-requisite. Instructor devices require the Lightspeed Management Agent (LMA 2.2+).

With Windows Broadcast, an instructor on a Windows device can push their screen to group members’ browsers on any device. Member devices with the Lightspeed Management Agent will automatically open the broadcasted web page in the default browser. That web address, beginning with www.lsclassroom.com/b/?s=, may be shared for any other device to access the broadcast.

Note: While we develop our solutions to work on all devices that may be used in schools, some older hardware may cause issues with the advanced functionality of our solutions. For example, we have identified that some first-generation iPad mini wifi+cellular devices may cause delays in Windows Screen Broadcast in Classroom Orchestrator that, at times, impact the whole group. Should you experience such delays, simply have students on older hardware close their browsers; you can do this one-by-one until the delays stop to identify the culprit device(s).

Start Windows Broadcast from within a Group using the Options drop-down menu. The broadcast will automatically expire in one hour.

Broadcasting to Student Devices

 

If you wish to stop Windows Broadcast earlier, you may do so by right clicking the Classroom Orchestrator icon in the task tray and selecting End desktop sharing. co

Chrome Broadcast

With Broadcast for Chrome, an instructor can push their screen to group members’ Chrome browser on any device, opening a new tab for the broadcasted web page.

Important: This feature requires

Install the Broadcast for Chrome extension

From your Chrome browser, visit the Chrome Store to add the Broadcast for Chrome extension. Students do not need this extension.

Store-Broadcast for Chrome

Store-Add Broadcast

The Broadcast icon will appear in the browser near the Chrome menu bar: Broadcast Icon

Click the icon and login.

Broadcast-Login

To automatically open a tab displaying your broadcast on the students’ devices, install the Management for Chrome extension on students’ devices.

Start broadcasting

You can broadcast your screen or a particular window to other devices in two ways.

Public Link: Instruct users to go to the displayed “

Push to Devices: Select a group to automatically open a tab on members’ devices. Note this requires Lightspeed Systems Management for Chrome extension on student devices, and that students be logged into Chrome.

  • 1. Open what you will be broadcasting–a website in a browser, a video on YouTube, or any program on your device.
  • 2. In the Broadcast extension, leave as a Public Link or select a group to broadcast to and click share.

Broadcast-1Broadcast-2

  • 3. A selection pane will display. Select your full screen or an individual, open window to broadcast. Click share.

Broadcast-ShareBroadcast-4
You’ll know you are broadcasting successfully when the following displays.

Broadcast-Shared
The number of devices receiving the broadcast will display on the Broadcast icon: Broadcast-ConnectionCount

  • 4. Stop sharing at any time with the floating tool bar. If you hide the toolbar, it will be minimized as a separate Chrome browser window. Access that browser window when you’re ready to stop sharing.
    Broadcast-Sharing

 


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