Bundle for Windows

Implementing the Bundle for Windows

Implementation Overview

We call this our “golden path” Bundle implementation because it gives you fast, easy touchless deployment — and all the future over-the-air management and functionality you need. Here’s an overview of the process:

1. Prepare Your Users
Your will import your database of users, groups, memberships, schools, etc. into Office 365 and into the Lightspeed Systems Management Bundle for Windows.

2. Sign Up for 365 EDU Tenant
You will sign up for the 365 EDU Tenant.

3. Hook Up Your Domain and Import Users via CSV
You will hook up your domain to your 365 account and import users via the CSV file.

4. Sign Up For Azure
You will sign up for Azure.

5. Configure your Bundle
You’ll log into the Bundle dashboard to deploy the management agents over-the-air.

6. Set up your organization and MDM in 365
We’ll set up your organization and set Mobile Manager (part of the Bundle) as the MDM choice.

7. Walk students through logging in to a new device
When students log into a new device with their O365 credentials, they’ll automatically be enrolled in management. We’ll show you each easy step.

8. Set initial policies
We’ll show you some things you might want to set right away in the Admin dashboard.

9. Empower teachers to manage devices
Get some tools and tips for introducing teachers to the Teacher Dashboard of the Bundle so they can monitor and manage their classes.

All of this will just take a few minutes. Let’s get started!

Check out this sway and watch the video at the end to see just how easy it is. lsurl.me/deploy

Note: Get on Windows 10
Windows 10 is a modern operating system that offers the greatest benefits for Bundle enrollment and ongoing management — as well as for daily use in your schools. Plus it’s a free upgrade for a limited time. Learn more here

Note: Get users in O365/Azure
To get the most out of the Bundle you’ll also need to have an O365 domain and your users in O365/Azure. See the benefits of that here.

Need help at any time? Just contact our Implementation Team.

Preparing Your Users

If you have a database of users, groups, memberships, and schools, information typically available in your Student Information System (SIS), you can use it to import your records into Office 365 and into the Lightspeed Systems Management Bundle for Windows. It is easiest to prep your files for these imports immediately, in order to have the import complete before beginning the implementation of your new solution.

For the purposes of this implementation we are going to use CSV files to import users into 365 and users, groups, schools, and memberships into the Bundle.

CSV file formatting for Office 365 import

Below is a list of columns that you will need for your file to import properly.

Column Description
Username email Must all be lower case
First Name first name
Last Name last name
Display Name display name  Usually first & last name
Job Title student/staff Can be used to designate student/staff if you want.  This field is not required.
Department school name Can be used to designate school if you want.  This field is not required.
Office Number grade Can be used to designate grade if you want.  This field is not required.

 

Below is an example of the finished CSV file for visual reference. You can download a sample CSV file here: http://www.microsoft.com/en-us/download/details.aspx?id=45485

get_office_20 cvs_file_example

 

CSV files formatting for Launch import

With your 365 tenant integration you can enroll your user devices into your Lightspeed Bundle. You will, however, not be able to obtain your students’ and  staff’s classes and memberships via 365. In order to get this information you will need to import it directly into your Launch dashboard.

Note: Microsoft is in beta release with their new SIS sync tool.  Lightspeed Systems will support this new tool once it is released.

We will need to create 3 CSV files for the Launch import.

  • Users
  • Groups
  • Memberships

Create the following columns in order for the import to work properly.

Column  Description Notes
unique_sis_user_id SIS ID This should be the SIS ID from your SIS, but it can be any unique number
username Usually first & last name
first_name First Name
last_name Last Name
unique_sis_school_id School ID This should be the School ID from your SIS, but it can be any unique number
grade School year i.e. 5th Optional – only specific values accepted.  Please read more to see the accepted values.
email User’s email address
user_type Student, Staff This is a number field. 0=Student and 1=Staff
password Password For the staff to be able to log into the dashboard
authentication

 

Below is an example of the finished CSV file for visual reference. You can download a sample CSV file here: https://files.lightspeedsystems.com.com/demoville/SIS/users.csv 

get_office_20-1 cvs_file_example

 

Signing Up for 365 EDU Tenant

(Find out why O365 is important here.)

Hook Up Domain + Import Users via CSV

Now that you have a 365 EDU tenant, it is time to link your domain.

In the previous step you had to verify your domain for the purposes of confirming you are an educational institution, but this part of the process will actually connect your domain and import users.  By the end you will be able to log into your 365 account with your domainrather than domain.onmicrosoft.com.

Go to

https://portal.office.com/

Log in to 365.

Click the  Admin tile.

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Click Setup on the right menu (second from the top.)

Click Start Setup Now.

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Go through the setup wizard and follow the steps.

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Enter your school domain you used when you setup your 365 tenant.

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In Step 2 it asks you to add new users. You can manually add users one at a time or you can bulk import users via CSV.  We recommend the CSV import. 

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Microsoft provides links on the page to download CSV templates, sample files, and instructions. If you are exporting from a SIS, it can sometimes be tricky; so we recommend reading the instructions carefully for both Microsoft and your SIS.

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get_office_19 csv_instructions

For your help, here is a snapshot of a CSV file that has no issues.

get_office_20 cvs_file_example (1)

Once you upload the CSV file you will get the verification results.

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Set your sign-in status.

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With the verified 365 EDU tenant you get standard Office 365 Education for both faculty and staff for free, so you can add as many licenses as you want/need.

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When you send the results via email you will receive a list of all the users and their temporary passwords.

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After adding the users, the setup wizard will prompt you to add a handful of DNS records to your domain host.  These records allow you to let 365 manage your email as well as other Microsoft services.  For the purposes of this Bundle implementation we will just skip this part as it does not directly affect the Bundle.  Nevertheless, we do highly recommend that you set this up to use 365 to its fullest. 

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Sign Up for Azure

Configure the Bundle

Register Launch

After your purchase of the Management Bundle for Windows you will receive an email from the Lightspeed team with your serial number and a link to register.

Go to: https://launch.lightspeedsystems.com/register

Enter the email address that the Lightspeed email was sent to and the serial number contained in your email.

launch_1
You will now be taken to the Launch Dashboard. From here you can access all of your Lightspeed services.

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The Launch Dashboard is not only a useful tool for administrators, but teachers as well.  We have created a teacher version of the Dashboard that gives teachers access to classroom extensions of the tools you administrate.  We will talk about the teacher tools in a later post. 

 

Setup Your School

From the Launch Dashboard you can access all of our Lightspeed services.

Your first step to accessing our services is setting up your school.

Click on the Admin Tools tile and choose Schools.

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There will be one school in the list – and that will be the name of your organization that was given to Lightspeed at the time of account setup.  You can either go in and change the details of this school or you can add a new school.

To choose an existing school to edit – just select it from the list.

Otherwise you can create a new school by clicking the green + circle at the bottom right of the window.

launch_user_import_5

Enter all the requested info including the address fields.

*make sure to use proper SIS IDs so they will match your CSV imports.  This SIS ID information is needed to match your students and staff from your CSV to the proper school within your District (Organization). 

launch_school_create_3

 

Add Users, Groups, and Members

Import Users

On the Launch dashboard click on the Admin Tools tile, then choose SIS.

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SIS is where you can import and sync users. The primary means for doing this is via a CSV file.

On the Actions button dropdown menu choose Import Users.

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We are going to be using a formatted CSV export file from a SIS.  If you have not already created your CSV file please refer to Lesson 2 above. 

Choose your CSV file and upload it.

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Check the SIS error logs to make sure your import worked properly. You can choose this option by click the Actions dropdown button and choosing SIS error logs.

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Click on Schools in the Administration menu  to see how many users have been added.

launch_user_import_5 (1)

 

Manually Adding a User, Group, and Membership

We recommend that you do a SIS sync for a full school deployment – but you might find it easier to just create Users, Groups, or Memberships manually within the Launch dashboard if you are only doing a partial deployment .

The process is very quick and simple:

Manually Add Users

From the Launch dashboard, choose Admin Tools -> Users.

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Click the green plus at the bottom right.

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Add in the information for the user and click the green checkmark. 

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Learn more about adding and managing users, groups, and schools.

Add a Group

From the Launch dashboard click on Admin Tools -> Groups.

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 At the bottom, right click the green plus button to create a new group.

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Enter the information for all the fields, then click the green checkmark to save.

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Manually Add Users to Groups (Memberships) 

From the Launch dashboard choose Admin Tools -> Groups:

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Select the group from the list. The bottom right shows the list of current members. To add new members, click the green plus button to the right of Members.

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In the search field type the name of the user you want to add to the group and then choose the appropriate user from the list below.  Click Save.

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The user has now been added to the group, and you should see the new addition in the Members list.

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Create a CIS(CSV) Sync

If you will be deploying the bundle in a 1:1 scenario with hundreds/thousands of users, then you are best off doing a SIS sync in order to keep yourself from duplicating the efforts in making daily adjustments. 

To do this you will need to create CSV files and point to a custom URL where these files are located.

On the Launch dashboard choose Admin Tools -> SIS.

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Under Your SIS Integration choose Lightspeed CSV from the dropdown.

Under SIS URL choose Custom URL

For the Custom SIS URL Path you will need to give it the URL of an online location that can host your files.

 

 

Obtain Enrollment Code

On the Launch dashboard click on the Mobile Manager tile.

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You will be taken to the Mobile Manager dashboard where you get a quick snapshot of activity in your organization.

In the upper left corner click on your organization.

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On the right of the window choose Enroll Device.

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Copy the link under Windows 8+ devices.  This is your enrollment code that you will be using inside Azure.

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Push your Agents

Why should I add the LMA agent?

The built in functionality in Windows 10 allows for many management features – however to take full advantage of everything that the Management Bundle can do, you will need to install the LMA agent.  This can be done manually, but it can also be pushed (along with other apps) from within Mobile Manager itself. The LMA agent is one of the keys to making the Bundle work.

Download the proper MSI file

 

Download EXE File

For security reasons we require that you convert the msi file yourself into the proper format. For that you will need to run it through an executable film via Command Prompt.

http://lightspeed-apps.s3.amazonaws.com/lsmsi/LsMSI.exe

It is best to download both files to the same place and to make it easy to navigate to within command prompt. 

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Open up command prompt and navigate to the folder that the files are in.

Then enter the following command:

LsMSI.exe C:\full\path\to\LMA_Setupx64.msi

And hit enter to run the file.

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If you go back to the folder you will see a new .mdm file. If the program ran correctly. 

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Now you need to add the new file to Mobile Manager.

Navigate to your Launch dashboard and choose Mobile Manager.

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Choose your organization at the top left.

*note: we recommend you install the LMA agent at the highest level of the organization but you can place it at different levels. 

Choose Apps and install the App:

From the dropdown choose Upload.

Then from the next dropdown choose Windows 10 MSI.

Browse to the file you created and choose it.

In the parameters box write: MM=1 CO=1

Then upload the MSI:

Now the Lightspeed Systems LMA Agent has been pushed to all the devices under Mobile Manager in your organization – so they’re ready for screen monitoring, full management controls, and filtering.

Configure the MS Cloud

Student Login/Auto-Enrollment

After you’ve configured Mobile Manager as the third-party MDM in the Microsoft cloud, you can hand a new device directly to a student, have them sign in, and have them automatically be enrolled in management!

Here are the steps your users will go through (you can guide them through this or share this doc).

1. Start the computer.
2. Verify that location and language are correct and click NEXT
Windows10-OOBE Screenshot 1

3. Review and accept the legal terms
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4. Select a wifi connection (most schools set up an open WIFI for enrollment purposes)
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5. Choose USE EXPRESS SETTINGS
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6. Choose MY ORGANIZATION as the owner of the device
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7. Choose JOIN AZURE AD as how you’ll connect
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8. Enter your O365 credentials and click SIGN IN
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9. Review and ACCEPT the Lightspeed Systems terms of use
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10. Enable enhanced security
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11. That’s it! The user will be logged in, enrolled in management, and will receive appropriate settings, applications, and policies!
Windows10-OOBE Screenshot 10

Set Initial Policies

From the launch dashboard you can access the various modules that you have purchased as part of your bundle. Each tile corresponds to the types of features that are managed. Depending on which version of the Bundle you purchased, you might have more or fewer tiles.
AdminDash

Quick Start

Video walk through of the Bundle

Quick start guide to some top tasks

Set Wifi

This is one of the first things most administrators do. We’re going to walk through it. It’ll also serve as a nice introduction to how policies work in Mobile Manager overall.

1. From your launch dashboard choose the Mobile Manager tile.

2. On the left sidebar choose your organization.
Mobile Manager is organized like your school hierarchy. You can set it up from district to schools to classes and groups. Whatever level you’re on is the level you’re setting the policy for.

3. Choose the top tab labeled Policies and then from the sub-list choose Wi-Fi
Fill out the information for your Wi-Fi network and hit save.  This will automatically push the Wi-Fi network to the enrolled devices.  You’ll never need to deal with students have trouble logging into the network again.
AdminWifi

Learn More

Using Mobile Manager
Using Classroom Orchestrator
Using Web Filter
Using Admin Tools

Get Teachers Going

Managing devices in the classroom is key to their effective use – and the Bundle makes it both safe and easy to empower teachers with common classroom tasks, like monitoring screens, sharing content, and temporarily adjusting policies.

Introduce the Bundle

First you need to let teachers know about the Bundle and what it can do to help them. We’ve written a sample email you could use or adjust (especially depending which version of the Bundle you bought).

Teachers,
We’ve recently added a powerful new tool to our device management solutions: the Lightspeed Systems Management Bundle. The Bundle will let you monitor student screens, share content with students, broadcast your device, monitor battery status, and a lot more — making it easier and more effective for you to utilize mobile devices in your classrooms. Best of all, the Bundle was designed with you (and your time constraints) in mind so you’ll notice intuitive interfaces, one-click policies, and time-saving features.

You’ve been set up as a teacher and you can log in and explore now!
Go to launch.lightspeedsystems.com
Click to log in with Office 365
Type and then select our school: SCHOOLNAME
Enter your Office 365 email and password
And you’re in!

Here are some resources and training to help get you started:
1. Video Welcome: http://lssweb-assets.s3.amazonaws.com/videos-us/Tour_WMB-Teacher-Best.mp4
2. Quick-Start: http://community.lightspeedsystems.com/bundle-for-windows-teachers/
3. Training Course: https://community.lightspeedsystems.com/courses/using-the-teacher-dashboard/

We’re excited to empower you to make technology a time-saving, lesson-enriching and learning-enhancing part of your classroom!

That's it! You're ready to go!

You’re ready to go. Your teachers are ready to go. We’d love to hear how things are going for you.

If you need help with anything, contact our Support team. We’re here to help!