Lightspeed

Using the Launch Dashboard – Teachers

Introductory Materials

The following videos and PDFs provide an introductory overview of how Lightspeed Systems products can positively change teacher lives.

Videos

Overview
Find out how Lightspeed Systems’ teacher tools can enpower you as a teacher and digitalize your classroom.

Roselle Park
See how Roselle Park School District utilizes Lightspeed Systems’ products to revolutionize the use of technology and Windows devices in the classroom.

Guides

Windows Bundle Teacher Quick Start Guide

Teacher Dashboard Overview

Teacher Dashboard Overview

What You’ll Learn
  • What Teacher Dashboard is
  • The benefits of Teacher Dashboard
Introduction

Unburdened IT departments, empowered teachers, efficient instruction, and productive students: If a school device program is equipped with tools for balancing management, all this is possible.

Meet Teacher Dashboard, the new solution from Lightspeed Systems. Through Teacher Dashboard’s clean, easy-to-use interface, teachers control classroom management so IT can focus on network management. Here, teachers have fast access to Lightspeed Systems Web Filter, Mobile Manager, Classroom Orchestrator and new content database Campus Library.

Included at no cost with any Lightspeed Systems solutions, Teacher Dashboard incorporates the classroom-focused features of our solutions in one panel. With seamless single sign-on, the dashboard gives educators easy access to managing student devices, restricting or expanding online access, and sharing educational content.

With Teacher Dashboard, teachers can:

  1. Manage devices and policies
  2. Start Web Zones to expand or restrict online access
  3. View student screens in real time
  4. Safely find, add and share videos and other resources
  5. Access and share school resources
  6. And much more
Watch the intro video
Conclusion

Teacher Dashboard is a powerful tool for balancing IT and educator needs and ensuring that technology is safely and easily used in the classroom.

Take the quiz!

Getting Started

What You’ll Learn
  • How to log into Teacher Dashboard to get started
Introduction

Teacher Dashboard can be accessed at launch.lightspeedsystems.com. (Tip: You can remember the URL because Teacher Dashboard is the launch point to great classroom management tools.)

Let’s Learn

To log into your Lightspeed Dashboard, navigate to https://launch.lightspeedsystems.com.

Type the first few letters of your district name to start searching, then click to select your school from the search results.

Enter your username and password, then click Sign In.

Logging Out

To log out, click the “key” icon at the bottom left corner of the page.

TDlogout

If you don’t see the “key” icon, click any of the colored tiles on the Lightspeed Dashboard home page.

Some tips

  • Log in with your Office 365, Launch, or school network credentials as your local administration instructs; contact support if you don’t have credentials and need to get your school set up.
  • Teacher Dashboard includes the classroom-focused features of the Lightspeed Systems solutions you license. Of course, it’s most powerful if you use all our solutions. Contact your Regional Sales Manager to learn about Lightspeed Systems solutions you’re not using.
Conclusion

Teacher Dashboard is here — and it’s free to customers of any Lightspeed Systems solutions! Get started today at launch.lightspeedsystems.com

Take the quiz!

What You Can Do

What You’ll Learn
  • The many things you can do with Teacher Dashboard
  • Which Lightspeed product features are managed via Teacher Dashboard
Introduction

Teacher Dashboard pulls together features from Lightspeed Systems solutions that are designed for teacher/classroom management. This allows IT to maintain centralized control while teachers can easily manage devices within the classroom setting.

Let’s Learn

The Lightspeed Dashboard connects student devices to Mobile Manager, Classroom Orchestrator, the Lightspeed Systems Web Filter and the Campus Library to provide an easily managed classroom experience. Teachers control devices and web access from a single dashboard.

teacherdashboard2
(Your dashboard may look different depending on which products you use.)

Campus Library

The Campus Library integrates with the Lightspeed Web Filter to provide safe access to YouTube videos, websites, and other CIPA compliant resources that would normally be blocked by the web filter. Add your own items and share them within your District or with the entire Lightspeed community. Browse or search the library by subject area or grade level, then push content to your students.

Classroom Orchestrator

Classroom Orchestrator lets teachers more easily manage students using mobile devices and keep them on-task and engaged. It provides a dashboard view of all student screens from which a teacher can drill down for details, record screen shots, or see what devices are filtered.

Mobile Manager

The Lightspeed Systems Mobile Manager makes it easy to manage devices distributed throughout your schools and to maximize their educational benefits. Unique education-specific tools and policies split management between IT staff and classroom teachers, so everyone has the visibility and control they need, and no one is overburdened with management. Teachers can view battery levels, clear passcodes, and set temporary device policies.

Web Zones

Web Zones are like virtual rooms that teachers can use to temporarily override content filter rules. Teachers can specify web sites the students in their groups can or cannot access. The Web Zone will be applied automatically to all students in the group for the time you specify — as long as three hours, or as brief as five minutes. The Web Zone will expire automatically, or you can deactivate it manually.

Looking for other product information?

You can find documentation and resources for all our products at the following links:

Conclusion

Whether you’re using Lightspeed Systems Web Filter, Mobile Manager, Classroom Orchestrator or all three, Teacher Dashboard has features that help IT easily and safely delegate some management to teachers.

Take the quiz!

Using Campus Library

What You’ll Learn
  • The benefits of Campus Library
  • How to use it
Introduction

Campus Library allows teachers to safely and easily find, add, and share YouTube videos and other content — regardless of filtering policies. It also lets districts and schools easily share internal documents and resources with a District Library feature.

Let’s Learn

Campus Library is chock-full of teacher-contributed educational content including YouTube videos, websites, and district-specific documents. When integrated with the Lightspeed Web Filter, library resources that would ordinarily be filtered are unblocked automatically for users.

footstepsWalk through it. Take the guided walkthrough of Campus Library inside Launch to see how to find, share, and add resources.


campus-library-new-w-district-library

 

How do I find items in the Library?

Clickable links in the left column let you browse the Campus Library and District Library by subject area and grade level. You can also search by title or keyword either separately–or in addition to subject area and grade level.

If you simply type “abc song” into the search box at the top right corner of the page and press [Enter], your results will look something like this.

campus-library-abc-song-search

Page through results and click on any tile to see the item page as below. Additional details will display, and you can click the resource image to visit the website or play the video.

campus-library-abc-song-item-details

After reviewing a resource, you can:

  • add your rating by clicking on the appropriate star
  • flag the item as inappropriate–if flagged by three different users, it will be automatically removed from the library
  • copy the web address to share with students–the secret sauce in the URL ensures it won’t be blocked by the web filter
  • navigate to related resources displayed beside or below the details for this item
  • navigate to the subject area using the link beside ratings
  • “Push To” is for Mobile Manager customers to push web shortcuts to student devices

Campus Library is chock-full of teacher-contributed educational content–and you can add to it too!

Naturally, to help everyone steer clear of any legal trouble, there are a few categories of content that simply aren’t allowed. Ever. And that’s why your local administrators are a-okay with you using this method to bypass the filter.

Here’s how it works. When a teacher adds a video or website, we run a check against our content filtering database to ensure compliance with the Children’s Internet Protection Act (CIPA). After passing muster, the new addition is issued a URL with special sauce to bypass the Lightspeed Web Filter. So resources that would ordinarily be filtered are unblocked automatically for users with the library-issued URL.

footstepsWalk through it. Take the guided walkthrough of Campus Library inside Launch to see how to find, share, and add resources.

How do I add something to the Library?

You can add links to websites, including YouTube. You can also upload files from your computer. To add an item:

1. Navigate to Campus Library and click the green “+” button at the bottom right corner of the page.

2. Select the type of content: Online or Upload.

For online content, copy and paste the link to the item in the Link box, then click Get Info.

For Upload items, click Choose Files, then select the item to upload. Maximum size per file to be uploaded is 700MB.

campus-library-add-youtube

3. Edit the Title and Description, then select a subject area and grade level.

4. Check (select) Public Library to share the item publicly with all Lightspeed Dashboard users.

Administrators can select District Resources to share the item with teachers within the district as well as, or instead of the public Campus Library.

5. Add tags (keywords) to make it easier to find your item in the Library.

Can I upload licensed or copyright items to the library?

If the license terms or copyright permissions allow you to copy and share the content, you can upload it to the Campus Library. If the terms restrict sharing to your school or district only, you can ask an administrator to add it to the District Library.

Please do not upload non-public content to the Campus Library that you did not create, unless the copyright and/or license clearly grant permission to share the content with others.



How do I share items from Launch Campus Library?

If you want to share this resource with students in a learning management platform, copy the link provided in the item details page to your clipboard. From there, you can paste the link into a anything you normally use to share resources: LMS, class website, Google, Office 365, email, and so on.

campus-library-abc-song-link

 

student Student view. When sharing a link to a YouTube video, here’s what the student sees–nothing but video. No peripheral content, reviews, recommended videos, or comments. Of course, some videos may open with a brief advertisement.


campus-library-student-view-abc-song

Got Mobile Manager? If so, you can quickly push this resource to students’ devices. Click the green Group button to create a Web Shortcut that will appear on student desktops. As the teacher, you’ll see it within Mobile Manager on the group’s Shortcuts list.

library6

 


Campus Library users also have access to the District Resources library — a district-provided collection of resources available exclusively to staff in the district. If you don’t see anything there, it’s likely your administration is not using this part of Campus Library. Only district administrators can add to the District Library.

Finding District Resources

To browse the entire District Library, click District Only in the left sidebar. You can filter by subject area and/or grade level.

propeller_hatPro Tip. See below where Mrs. Richards has District Resources navigation is pre-populated with high school social studies? That’s because she’s selected grade levels and subject areas in her Account information. Click the user icon in the top right of your screen to update your account info. Once that’s saved, the corresponding subject areas will display under District Resources. Click any of the links in the list to see all matching items.

campus-library-new-district-only
To search for items within your District Resource library, click District Only, enter your search terms and press [Enter].

Conclusion

The Campus Library helps solve the issue of over-blocking dynamic resources, like YouTube videos, by giving teachers a safe repository in which to find, add and share resources. It’s a feature of our Web Filter and included in Teacher Dashboard.

Take the quiz!

Using Mobile Manager

What You’ll Learn
  • What controls are available in Teacher Dashboard for Mobile Manager
  • How to use them
Introduction

Teacher Dashboard takes classroom functionality tools from Mobile Manager and puts them right in teachers’ hands!

Let’s Learn

Mobile Manager allows teachers to manage student devices directly from Launch (Lightspeed Dashboard). From the Mobile Manager page, teachers can:

  • View a list of devices currently associated with a group
  • View battery levels and status for supported device types
  • Add, edit, and delete Policy templates
  • Enable and disable device features during class using Policy templates
  • Push web shortcuts to devices to quickly send students to a specific website

Read on or take the guided test drive for teachers (requires a staff account with no admin privileges).

mmgroups

What kinds of devices can I manage?

Mobile Manager works for iOS, Mac OS, Android, and Windows devices. Google does not allow third-party MDM for Chromebooks.

How do I enroll devices?

In most cases, devices are enrolled and added to groups by your administrators. If you need to manage a new device, navigate to the group and click the green + button in the bottom right corner of the page.

This action opens a configuration page with instructions for bulk and individual enrollment for each device type (iOS, OSX, Android, and Windows 8.1+).

Perform one of the following:

Bulk Enrollment (Recommended)

For iOS and OS X devices, click the blue bar in the Apple Bulk Enrollment box on the left side of the page. The file install.mobileconfig will be downloaded to your system. Use Apple Configurator to upload this file to each device along with a Wi-Fi profile.

Individual Enrollment

  • iOS. Open the URL under iOS and OS X with the web browser on the mobile device you want to register and follow the sign up instructions. (Learn more about iOS enrollment here.)
  • OS X: Open the URL under iOS and OS X with the web browser on the Mac you want to register and follow the sign up instructions.
  • Android: Enter the code under Android on your device when prompted. (Learn more about Android enrollment here.)
  • Windows 8.1+: Use the displayed URL to enroll a Windows 8.1 or Windows 10 device. (Learn more about Windows 8.1 enrollment here.)

Note: Links may require login.

How do I create a Mobile Manager policy?

A Mobile Manager Policy template is a list of permissions for devices that can be enabled or disabled.

  • 1. Navigate to the group where you want to create the Policy, then click the green + button at the bottom right corner of the page.
  • 2. In the Edit Template dialog box, enter a meaningful name for the Policy, for example: Device Cameras Enabled or Fact/Opinion Commercial Projects.

Policies - Restrictions

  • 3. Place a check in the box next to the features to be allowed, and select On for each selected feature.*
  • 4. Click Save.

*Note: The features supported by each device depend on the manufacturer. The labels below each item identify the device type(s) that can be controlled over-the-air through mobile management software such Mobile Manager. Please consult district administration for questions regarding which device features can be regulated through new Mobile Policies created here.

How do I use App Lock?

App lock policies lock a device to a single application. The app lock policy disables the home button and forces the device to return to the application upon a wake up or reboot.

mmapplock

How do I start managing devices?

Once the Mobile Manager Policy template has been created, deployment is simple:

  • 1. Navigate to the group you want to manage, then click the Policies tab.
  • 2. Select a time limit for the Policy to activate.
  • 3. Click the green play button on the right side of the Policy.

mmstartpolicy

What options do I have for managing individual devices?

Each device in the list has a ‘gear’ icon on the right side of the tile. Click the gear icon to open a menu.

mmdevicemenu

From this menu, you can:

  • Get device information – get device name, serial number, OS version, battery level, age of info, etc.
  • Update device information – request updated information from a device; the device must be powered on to respond and repopulate the info found in Device Information, which also includes “Last info update” timestamp
  • Clear Passcode – if a device has been locked with a passcode, unlock the device and remove the passcode
  • Lock the device – log the user out of the device and display the lock screen

How do I install or remove applications?

The Mobile Manager interface within Launch does not currently support adding or removing applications. To remove apps from a device, you’ll need to log into the Mobile Manager interface directly.

Follow the steps below to log in to your Mobile Manager account:

(Don’t know your password? Contact Support.)

  • 1. Navigate to https://lsmdm.com.
  • 2. Enter your email and password.
  • 3. Click Sign In. The Admin Dashboard, which provides a graphical summary of your organization or group, will be displayed.

To delete an app on a group or sub group, navigate to that group or sub group.

  • 1. Click Apps.
  • 2. Click Review in the app’s row. The following will be displayed:

r3-01018

  • 3. Click Remove App. A confirmation window will be displayed.
  • 4. Click OK. The app will be deleted immediately.

For more information, please refer to the Mobile Manager documentation on the Lightspeed Community website (login may be required).

How do I manage shared / multi-user / cart devices?

If you have shared devices in your classroom, you may be reluctant to give them Internet access since you’re not sure which students are using them. Here are some possible solutions:

  • Create a checkout system similar to how books are checked out from the school library.
  • Create login and logout web shortcuts on the shared devices. Make sure your students always use the web shortcut login when they receive the device and use the log out web clip before they return the device.
  • Set the authentication lifetime. For example, for an hour-long class set the authentication lifetime to 60 minutes.

Can I block features for the whole class or for individual students?

In Launch (Lightspeed Dashboard), device management for teachers occurs at the group level only. To manage individual devices, teachers can log into the Mobile Manager dashboard. The features that can be managed vary by device, and are limited to what the device OS allows.

Why can’t I change some of the settings?

Although Mobile Manager gives teachers lots of control in the classroom, network administrators can still lock features through Mobile Manager policies. Policies created through the Lightspeed Dashboard cannot override locked policy controls. Therefore, the integration can be tweaked to suit school or district needs.

Where can I learn more about using Mobile Manager in the classroom?

Mobile Manager for Teachers – Lightspeed community site

For more detailed information, please refer to the Mobile Manager documentation on the Lightspeed Community website (login may be required).

Conclusion

Mobile devices are used by teachers and students in the classroom — and, to make management easier, Teacher Dashboard puts powerful controls for managing those devices right in teachers’ hands.

Take the quiz!

Teacher Dashboard: Using Classroom Orchestrator

What You’ll Lean
  • What Classroom Orchestrator is
  • How to use it in Teacher Dashboard
Introduction

Keeping a class full of students on devices can be a challenge, but Classroom Orchestrator is here to solve it and to make devices a powerful classroom tool!

Let’s Learn

Classroom Orchestrator lets teachers more easily manage students using mobile devices and keep them on-task and engaged. It provides a dashboard view of all student screens from which a teacher can drill down for details, record screen shots, broadcast their own screen to all student screens, lock all student devices to get eyes up front, push a weblink, and see what devices are filtered.

co-dashboard-groups-page-1024x698

Groups Page

The Groups page shows all of your groups. On a school icon click the dropdown and select Orchestration to view and record student sessions in this group or Recorded Sessions to view the recorded sessions for this group.

Viewing and Recording Student Sessions

On the Groups page click the group’s icon to view it as shown below.

co-everything

On a single group’s page you can:

  • Navigate between groups.
  • Configure group options.
  • Send links and files to students, and lock or unlock their devices.
  • Start and stop user sessions (described below).
  • Set the session length for this group (described below).
  • View previously-recorded sessions for all users in this group.
  • Record a session or to view previously-recorded sessions for that user (described below).
  • Activate this user in another group to the current group.
  • Control a student’s device.

Monitoring Student Activity

If you click a group and then click a student’s icon you can monitor the following about a student:

  • If you click Zoom, the session will expand to display the computer name and age as shown below. Click the session again to restore it to its original size.

co-zoom

  • An exclamation point icon next to their photo/name indicates that the user’s Internet access is not being filtered.

cp-notfiltered

  • A number followed by “Minutes Old” indicates Classroom Orchestrator has not seen a screenshot or a heartbeat from the client in the number of minutes shown. For example, in the example below Classroom Orchestrator has not received a screenshot or heartbeat Isabella in 8 minutes and hasn’t received a screenshot or heartbeat from Alexis in 2 minutes.

co-minsold

  • A ghost icon with the message “student not active” shows that the user is not logged in.

co-notactive

Configuring Classroom Orchestrator Group Session Periods

To configure the session period for a group click dropdown next to the timer. The following will be displayed.

co-setduration

Select the session period, which can be from 10 minutes to 2 hours.

Recording User Sessions

To record a user session select the dropdown next to the user’s name. You can record for 5, 15, or 30 minutes or view previously-recorded sessions as shown below.

co-record-session

Viewing Recorded Sessions

To view previously-recorded sessions select Recorded Sessions from the dropdown on the group or user. The following will be displayed.

co-1kidsessions

Click on a session to display it as shown in the example below. You can also sort a recorded session by oldest-newest or newest-oldest.

co-sort-recording

Where can I learn more about Classroom Orchestrator?

You’ll find complete documentation here (may require login).

Conclusion

Classroom Orchestrator is a powerful classroom management tool, available to teachers from their Teacher Dashboard.

Take the quiz!

Using Web Zones

What You’ll Learn
  • What Web Zones do
  • How to use them
Introduction

Web Zones is a powerful feature of the Lightspeed Systems Web Filter that allows approved teachers to temporarily open up blocked (but not locked) website categories within class.

Let’s Learn

Web Zones are like virtual rooms that teachers can use to temporarily override web filter rules. Web Zones have always been available to teachers via the Lightspeed Web Filter, but they can also be administered directly from Launch.

webzones2

Here are a few ways you can use Web Zones in the classroom:

  • Allow students to watch a video originating from a site that would ordinarily be blocked, for example, Vimeo.com.
  • Block all access to the web during a test so students can’t look up the answers online.
  • Allow students under 13 years old to access websites that require adult consent and supervision under the Children’s Online Privacy Protection Act (COPPA)

From the Web Zones page, teachers can specify web sites the students in their groups can or cannot access. The Web Zone will be applied automatically to all students in the group for the time you specify — as long as three hours, or as brief as five minutes. The Web Zone will expire automatically, or you can deactivate it manually.

footsteps Walk through it. Try the guided test drive of Web Zones inside Launch now.

Navigate to Web Zones in Launch, and you’ll see any class groups assigned to you. If you don’t see any groups, check with your technology administrators. They can create them using data from the student information system. And yes, you’ll have to have a group of students to apply a Web Zone.

1. Click to open a group where you want to use the Web Zone.

2. Click the green + button at the bottom right corner of the page to arrive at this screen.

webzones43.Give it a good descriptive name so you’ll remember why you created it.

4. Add some websites to the Allowed or Blocked lists that will alter students’ normal Internet access privileges once the Zone is activated for their group.

Let’s consider an example. Say you’re teaching a unit on how special effects are produced in movies. You may have five web sites that you would like your fifth graders to use for research, but two of them are blocked by the content filter. Instead of going to your IT staff for help, now you can take matters into your own hands and add the two sites to a Web Zone. Once you activate a Web Zone, the rules will now be applied to every student in the group.

webzones5

From our example, we’d want to add under the Allowed list the sites that are normally blocked by the content filter. Learn about web-link formatting below, What URL formats are allowed?

Click Save to apply your settings.

propeller_hat Pro Tip: If you want to help your students stay on task, you can select Lockdown (under the Block list). This restricts use of the Internet to only the sites located in the Allowed box.

5. Click Create to save the new Web Zone.

 

What URL formats are allowed?

  • URLs or web links must be in the proper format. Do not include “http://” or “https://” in the URL.
  • Wildcards are permitted to allow or block all pages matching the wildcard. in Web Zones, the wildcard character is an asterisk (*) which means “any number or combination of letters.”
  • IP addresses may be specified in the list as well as URLs.
  • Any site NOT in the web filter’s Pornography or Security categories. Content in those categories will always be blocked, even if a teacher uses “*” to allow all available URLs.

Examples

Type Entry Explanation
Domain sample.com Allow or block everything on the sample.com domain
Site *.domain.com/directory/* Allow or block everything in a certain directory
Top Level Domain *.info/* or *.ru/* Allow or block an entire top-level domain name
Proxies */nph-*.cgi/*/http/* Block unknown proxy servers
Text within a URL *text* Allow or block any URL containing “text” within the string.
IP address 66.17.63.1 A complete single valid routable internet IP address

 

Once you’ve created a Launch Web Zone, it’s easy to activate it for five minutes to three hours. And you can deactivate it ahead of schedule if needed. Select a group and the Web Zones you’ve created will display.

Find the Zone you want to activate and select the duration from the drop-down menu. Then click the green play icon to activate a Web Zone.

webzones6

When a Zone is active, you will see a countdown of the remaining time. To change the remaining time, click the timer to open a dropdown list.

Can I activate more than one Web Zone at a time?

Students can only be in one Web Zone at a time. Only the most recently-activated Web Zone will apply.

How do I turn off (deactivate) a Web Zone?

Web Zones time out automatically when the selected time has elapsed.

Alternatively, click the red stop icon to deactivate a Web Zone at any time. This will immediately restore students to the school’s default web filter policy.

propeller_hat Pro Tip: If students are in a Web Zone activated by another teacher, you can remove them from that Zone by activating one of your own Web Zones. To return them to normal Internet access, create a Web Zone with no restrictions (i.e., nothing in either the blocked or allowed lists) and save it as something like, “Normal Access.” Activate that for a group anytime one or more students need out of another teacher’s Web Zone.

What if the targeted students aren’t in the same group?

While Web Zones created in Launch are ideal for applying Internet-access rules to a pre-defined class group, a couple other scenarios may also be accommodated by your technology administrators.

1) Mix of students working in a defined IP range. IT staff can create fixed Web Zones that will apply to a range of IP addresses and allow teachers to manage all users’ access to Internet content regardless of what groups they belong to, which is especially suitable for a computer lab and similar scenarios.

2) Ad hoc groups. When teachers need to apply Web Zones to ad hoc groupings of students, they can have those students request to join an open Web Zone.

Fixed and open Web Zones are managed differently. See instructions for admins, instructions for teachers.

Conclusion

Web Zones lets teachers create temporary, class-wide overrides of Web Filter. These can be used to open up Web access for special lessons (on business, health, etc.) or to restrict access (such as for testing).

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